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Is Your Startup Failure Holding You Back?

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Startup Failure

Every person fails at some point in their‌ ‌life. ‌And, it’s undoubtedly one of the scariest parts‌ ‌of‌ ‌starting‌ ‌your‌ ‌own‌ ‌business.

Though, that concern is valid. After all, it’s long been reported that an astounding 90% of startups fail. Moreover, according to the U.S. Bureau of Labor Statistics (BLS), approximately 20% of new businesses fail during the first two years of being open. ‌After five years, 45%, and after ten years, 65%.

But, let’s say that you’ve considered the possibility of failure. ‌To‌ ‌stop this from happening, you made a checklist of everything you’ve done to prepare for your startup launch. ‌You’ve done your‌ ‌research. ‌Plus, you know people need/don’t have this product/service/company.

Despite making all the right moves, your startup still fails. Maybe it was because there were flaws in your business plan, ‌your sales strategy was sloppy, or perhaps you trusted the wrong investor. And, sometimes, there are things out of your control, such as a declining market.

Whatever the exact reason, to build a successful startup, you have to face your fears and overcome them. But what if you just can’t shake this off? Well, that means you’re less likely to pursue new opportunities.

The good news? It’s possible to break free from your fear of failure And when you do, the sky’s the limit.

Signs That Your Fear of Failure is Holding You Back

If you haven’t admitted to yourself that you’re afraid of failure, here are some telltale signs.

You’re cautious about trying‌ ‌new‌ ‌things.

To be brutally honest — failure sucks. And, one reason why? It takes away your ‌zeal to break out of your comfort zone.

There once was a time when I leaped at trying new things. Whether it was eating at a new restaurant, seeing a band you’ve never heard of, or attending a networking event. But, after the failure of your startup, you hesitate.

While there’s nothing wrong with saying “no” occasionally, you must be open to new opportunities. ‌I‌ ‌get‌ ‌that‌ ‌you‌ ‌only‌ ‌want to‌ ‌tackle challenges you believe you can achieve. However,‌ ‌avoiding failure by not taking risks can prevent you from developing new skills, taking risks, and making cool stuff.

Get in the habit of saying “YES” when‌ ‌someone‌ ‌invites‌ ‌you‌ ‌to‌ ‌try something‌ ‌new. ‌You’ll be surprised what can happen when you step out of‌ ‌your‌ ‌comfort‌ ‌zone.

In the words of Teddy Roosevelt, “Far better is it to dare mighty things, to win glorious triumphs, even though checkered by failure… than to rank with those poor spirits who neither enjoy nor suffer much, because they live in a gray twilight that knows not victory nor defeat.”

You procrastinate or avoid responsibility.

“Did you know there’s a direct correlation between the fear of failure and a person’s ability to manage assignments within the time allotted?” asks Kate Rosenblatt, MA, LPC, LMHC. “According to Adam McCaffrey, a researcher discussed that those who continuously have negative thoughts and panic at the idea of failing exhibit a lower sense of self-determination.”

Often, this makes people feel unmotivated‌ ‌to‌ ‌finish‌ ‌deadline-driven‌ ‌projects. ‌Also, it makes them insecure about taking‌ ‌on‌ ‌significant ‌responsibilities. ‌When the fear of failure paralyzes you, you won’t be able to get things done.

“It might be helpful to ask yourself: ‘what fears do I have around success?’” suggests Rosenblatt. “You can journal or voice note your answers and see what comes up so you can figure out any best next steps for you.”

For example, if you experience low self-esteem or perfectionism, journal about it. ‌Then, you can figure out how to support yourself here to get past your fears and closer to your ‌goals.

The quality of your life, relationships, and mental health has declined.

“When you fear failure, it can paralyze you at times,” writes Deanna Ritchie, Editor-in-Chief at Calendar. “Many people believe that going after anything wouldn’t be worth it because all efforts are bound to fail.” As a result, ‌this can cause missed chances and an inability to succeed.

“The potential negative consequences of such a mindset can go far beyond the failure to achieve a goal,” Deanna adds. “Mental health, relationships, and overall quality of life are adversely affected by fear of failure.” ‌Plus, it could‌ ‌lead‌ ‌to;

  • Procrastination or avoiding tasks
  • Low self-esteem
  • Low self-efficacy
  • Reduced resilience
  • Underperformance
  • A sense of helplessness
  • A high level of anxiety elsewhere in life
  • A state of emotional instability and upheaval

It’s counterintuitive to fear failure. “Since you’re terrified that you won’t reach a goal, you won’t even start,” Ritchie adds. “In turn, this inhibits you from living life to the fullest.”

You settle‌ ‌for‌ ‌less‌ ‌than‌ ‌you‌ ‌‌‌are worth.

You absolutely adore your creativity-stifling, monotonous job. You’re thrilled with your non-committal partner, who isn’t all that nice to you. No, it’s not that you’re afraid of change – you’re just ecstatic at the thought of living every single day the exact same way as you have for the last year.

You don’t want to be complacent just because you’re content with your life. ‌In reality, you can change your situation and your life if you want to. ‌For that to happen, though, you have to admit that you want and deserve it.

Sure. There’s a risk involved. ‌And you’ll be more likely to fail if you do that. ‌However, on the flip, you’ll also have a higher chance of living a more fulfilled and happy life.

If‌ ‌you’re like this, take some time to think about how your life is going. ‌Assess your work, relationships, and current situation. ‌What‌ ‌are‌ ‌you‌ ‌satisfied‌ ‌with? ‌What‌ ‌would you change?

You can then think about what changes you could make to improve your life. ‌Think about what good could come out of facing your fears. And put a plan in motion that helps you take a step toward your goals.

You’re projecting onto others.

According to Karen R. Koenig, M.Ed, LCSW, projection‌ ‌is when you unconsciously attribute unwanted emotions or traits to someone else that you don’t like about yourself.

A‌ ‌cheating spouse who’s suspicious that their partner is unfaithful is a classic example. ‌They transfer their partner’s infidelity rather than admitting it to themselves.

So, if someone is uber-successful, you assume they must be excellent. ‌Yet when you see someone failing, you automatically assume they screwed up. ‌Or‌ ‌perhaps they aren’t cut out to be an entrepreneur.

You should be mindful of how you see failure and success when they don’t involve you. ‌After all, this can be very insightful in learning what you did right and wrong. ‌Furthermore, you avoid acknowledging a part that you dislike about yourself by projecting it onto someone else.

When assessing how you’re doing, focus on your internal qualities instead of your external success. ‌Also, be careful not to compare yourself with‌ ‌others. ‌However, there are a lot of lessons to be learned from other people’s successes and failures. ‌Therefore, measuring yourself against them isn’t productive. ‌

You make excuses.

There are a million reasons why you shouldn’t, can’t, or won’t ‌start‌ ‌a‌ ‌business. ‌It’s too expensive. ‌There’s no time. It’s not the right economic condition. ‌So there is a good chance your awesome idea does not work out.

Fear‌ ‌spouts excuses like a river. ‌Sure,‌ ‌some of them are valid. Nonetheless, ‌if‌ ‌you‌ ‌genuinely want to start a business, you should never let an excuse stand in the way.

You can’t move on from your failures.

“Those with fear of failure still accomplish much in life,” notes Team Tony Ribbons. “The difference between reaching your peak state and simply existing lies in your reaction when you do fail.”

“It’s normal to feel sad and disappointed,” they add. “But if you tend to wallow in these emotions or experience prolonged distress, it could be because you’re unable to find the lessons and move on – two absolute necessities if you are to learn how to overcome fear of failure.”

How to Overcome Your Fear of Failure

Fear can only be overcome by facing it head-on. ‌Despite your fear, you still have to take action. ‌And, yeah, there will be moments when your fears creep in again. However, you can learn to ignore it and focus on what you’re doing.

How? Well, you can give these strategies a spin.

Choose the right reasons to start your business.

“There are a lot of different valid goals,” says Vinod Khosla, co-founder of Sun Microsystems. “It may be important not to have to answer to somebody else. That’s a reasonable goal.”

“Maybe you want to make enough money not to have to balance your checkbook,” he adds. “Maybe you want to work with friends. All of those are valid goals for being an entrepreneur. The trouble is when you confuse those goals.”

Redefine failure.

A significant reason why many aspiring entrepreneurs fear failure is that they view it as a‌ ‌negative. ‌It’s interesting to note that all successful entrepreneurs had “failures” ‌before‌ ‌becoming successful.

In other words, you can’t have success without failure. So it’s a part of success.

Failure consists of getting results that you didn’t ‌want. That’s it. ‌Failure is just feedback, so it can’t be all bad. The key is learning from this feedback so that you can take the next forward. And more importantly, avoid the mistakes you’ve made.

Failure reveals flaws.

“There is an essential function to failure that most people miss, at a severe cost to their development,” adds entrepreneur Aaron Vick in Forbes. “When you fail at something, you get a rare chance to see your deficiencies.” Failure shows flaws and weaknesses that must be addressed.

That’s what development is about. “Your company finds flaws in itself after failing at something and then works to improve them,” Vick adds. “Over time, those efforts pay off as the company gets the skills it needs to take on larger and harder projects.” ‌And‌ ‌when those more significant projects are completed, you can use the profits to grow your company further.

“Don’t ever languish in failure; it’s not something you should be comfortable with harboring,” Vick advises. ‌Instead, get back on your feet whenever you lose and do your best to avoid it again. “There’s nothing shameful in failing fast; it’s admirable.” ‌

Overall, failure is part of growing.

Tap into your intrinsic motivation.

According to Harvard leadership expert and best-selling author Bill George, entrepreneurs should chase intrinsic motivations rather than extrinsic motivations. ‌To accomplish this, align‌ ‌your‌ ‌strengths‌ ‌with‌ ‌your intrinsic‌ ‌motivations.

In Bill Gates’ case, he wanted to make a positive impact on‌ ‌the world. Instead of trying to make money, Guy Kawasaki aimed for meaning. Doing great work was what motivated Steve Jobs.

And, personal growth and accomplishment have motivated other entrepreneurs.

Get in touch with your passion before moving on from failure. What‌ ‌makes you happy? ‌What‌ ‌excites you?

If you are motivated by your intrinsic motivation, you will be able to overcome any obstacle.

Find techniques to help you disconnect emotionally from the business.

“This may sound strange, but I’ve found that I’m much less afraid of failing in business if I use techniques to help me disconnect myself emotionally,” Erik Bergman, co-founder of Catena Media, writes for StartupNation. “For example, after my party planning business, I started calling new ventures’ hobbies’ instead of businesses.” ‌He adds that I‌ ‌began with a few hobbies before starting Catena Media, an affiliate marketing business.

“From a psychological perspective, calling new projects’ hobbies’ rather than ‘businesses’ allowed me to distance myself.” ‌This‌ ‌also‌ ‌relieved some of the associated fears. “After all, have you ever heard of someone failing at a hobby?”

Distancing‌ ‌yourself‌ ‌from‌ ‌something doesn’t mean you stop being passionate. Instead, it “simply means delineating between what’s business and what’s personal and learning how to identify yourself beyond your work.”

Focus on the present.

“I once had a conversation with an oncologist about what it’s like to give people a dire, late-stage cancer diagnosis,” Arthur C. Brooks writes in The Atlantic. “He said that some of his patients—people with a particular need to control all parts of their lives tightly—would immediately go home and start researching their prognosis on the internet.” ‌However, he ‌advised them that this would only make them sick with anxiety.

His advice to them was to start every‌ ‌day‌ ‌with‌ ‌this‌ ‌mantra: “I do not know what will happen next week or next year. But I know I have the gift of this day, and I will not waste it.” Besides changing their outlook on the disease, he said it made them happier in general.

“I recommend this same refrain to anyone suffering from a fear of failure,” adds Brooks. “Own the unknown future through gratitude for the known present, and watch your happiness rise, as you enjoy what you have in front of you.”

Start small and keep track of your accomplishments.

Lastly, what’s the best way to overcome your‌ ‌fear‌ ‌of‌ ‌failure? ‌Take baby steps, achieve some success, and keep building.

Perhaps you’ve heard the phrase “go big or go home.” ‌People use it to justify taking massive action or talking themselves out of it. ‌In‌ ‌some‌ ‌cases, this is sound advice. ‌However, it can be more beneficial to start small in the case of startups.

Don’t forget ‌that success‌ ‌‌leads to ‌success. ‌As you consistently produce positive results on a smaller scale, momentum builds. ‌It’s that momentum that helps you make more significant gains‌ ‌later.

Image Credit: Canva Studios; Pexels; Thanks!

Is Your Startup Failure Holding You Back? was originally published on Calendar by John Hall

Great Shared Calendar Apps for Startups

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Great Shared Calendar Apps for Startups

app It may not be at the top of your priorities, but sharing a Calendar with the rest of the folks in your startup is a must. After all, it’s the best way to keep everyone on the same page. It also boosts productivity and prevents precious time from being wasted. But, creating and managing your team’s calendar starts and ends with the right calendar app. And, here are ten of the best options for startups.

1. Calendar

Calendar is a time management and scheduling tool that eliminates those lengthy back-and-forth communications when setting up an event. Instead, share the app’s scheduling link, and it does the rest of the work for you. It’s not magic, if you’re wondering. Instead, Calendar relies on machine learning so that it will make smart suggestions on how to schedule your next meeting.

But, that’s just scratching the surface. Calendar also uses machine learning so that you can add new events quickly. It’s also time zone friendly, meaning that it takes care of availability for you — as opposed to you attempting to figure this when traveling or scheduling meetings with remote teams. Finally, Calendar integrates with your Apple, Google, and Office 365 calendars so that you have one real-time view of your life.

2. Google Calendar

Is this an obvious choice? Sure. But, Google Calendar has proven to be one of the best online calendars on the market. Mainly this is because it’s easy to use and comes packed with features that allow you to get the most out of it, such as color-coding and sharing your calendar via email or embedded link.

Google Calendar also allows you to add your team’s calendars, create out-of-office messages, and add events with natural language. Also, because it’s part of the Google suite of tools, your events from Gmail are automatically added to your calendar. And, you can share and collaborate on docs, spreadsheets, Keep, and Jamboard.

Even if you can’t use the free version, this is still an affordable option. Business plans start at just $5 per month.

3. Any.do

Any.do is more than just a calendar app. It’s one of the best tools to house your agenda, to-dos, and goals. As a result, it’s arguably one of the best options to keep you and your team organized and productive.

There are also some pretty cool features within the app. For example, there are location-based reminders and the option to receive your agenda every morning. In addition, the color-coded dots for all of the events in your calendar make it easy to identify what you have on the docket for the day.

Any.do does have a free version. However, for teams, you may want to switch to the premium plan, which starts at $2.99 per month.

4. Teamup

This tool was designed specifically with groups in mind. As a result, you can schedule assignments, track progress in real-time, and share calendars with everyone on your team. And, you can organize all of this information by using color-coded sub-calendars.

One of my favorite things about Teamup is that you don’t need an account to access your calendar. That means anyone you share your calendar with a view without having to waste time logging in. Best of all, for small teams, it’s free. For larger one’s plans start at just $8/month,

5. Calendly

Calendly is another calendar app that makes scheduling a whole lot less stressful. Less stress because it reviews your existing calendars, and checks your availability. You then share your availability with others, and they pick a time when they’re free.

You can then set buffers between meetings and block last-minute meetings requests. There’s also time zone detection, and it works with a wide range of apps like Zapier, Salesforce, GoToMeeting, and Stripe.

The basic plan is free. But, if your startup has various event types planned each month, you’ll need to get with a paid plan. The premium version is $8 per user/per month.

6. Float

Float is a scheduling and planning tool. It provides real-time scheduling updates and the ability to edit events through drop-and-drag. You can also create recurring events and receive reports to help you improve your efforts.

There are also features like time-off tracking and overtime alerts for your full-time staff. But, if you’re working with contractors, you add short-term gigs. It also plays nice with iOS, Android, Slack, and Zapier. And, there’s a flat fee of $5 per person scheduled per month.

7. Plan

Described as part calendar and part project manager, Plan goes beyond creating and sharing a team calendar. There’s the ability to create agendas and a working timeline. The team feed can be useful when working together on a project since you can see what’s been completed and solicit ideas.

Plan organizes all of the data you have stored in your calendar, email, Salesforce, Zendesk, and Github. Doing so means that all relevant projects and scheduling information are in one convenient location. Because of this, teams report that they save 15 hours per week.

The plan is free if your startup has no more than four users. For larger groups, the premium plan is $6.67 per user per month.

8. Woven

Woven is an intelligent calendar app that uses a visual graph for scheduling and planning. As a result, you can see how you’re spending your time so that you can better manage your days. The app also comes with a virtual assistant that handles all of your scheduling for you.

It also lets your team collaborate on any upcoming events. You can share your schedule via email, text, and Slack to speed up the scheduling process. As of now, Woven syncs seamlessly with Google and G Suite calendars. However, the free tool is working on Office 365 integration.

9. Teamweek

Teamweek is another tool designed with teams in mind. It also takes a more visual approach to planning and scheduling the projects within your startup. Teamweek lets you see what everyone is working on, as well as their progress so that you can hit the goals you’ve set.

Additional features include project roadmaps and timelines for your team. There’s a free plan if you have fewer than five people. But, for larger teams, you’ll have to select a paid plan for $39/month.

10. Trello

Trello is a project management tool. Because of this, it’s ideal for assigning and keeping tabs on tasks and projects. But, what sets it apart from other similar tools is that it uses digital boards.

How does this work exactly? Well, let’s say that you handed off an assignment to someone. You would place a card on the board. Now, when switching to the calendar view, you can see when the task is due. Additionally, you’ll be able to see all due dates on that specific day, week, or month.

Finding Your Motivation After Startup Failure

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Finding Your Motivation After Startup Failure

The journey that entrepreneurs embark on is full of twists and turns. Sometimes you become a success overnight. Other times you have to pivot into something completely different. And, there are times when you stumble along the way and fail.

As someone who has experienced failure, I can honestly tell you that it sucks.

Not only can it lead to an empty bank account, it also makes you feel physically sick. And, even worse, it makes you never want to go through the experience again.

The thing is, failure is a big part of the journey — not just for startups and entrepreneurs –but failure is part of the journey of life. That’s why you need to find motivation after your startup has failed.

It may not be easy, but it’s possible if you follow this advice.

Remember, most startups fail.

There’s a stat that startup founders are constantly reminded; 90% of startups fail. While that’s not exactly true, some believe it’s around 79%, the fact of the matter is that failure should be expected.

In fact, the greatest of entrepreneurs have failed at some point. Prior to Microsoft Bill Gates launched the failed Traf-O-Data. Andrew Mason, the founder of Groupon, struck out with a company called The Point.

I could go on and on. The idea is that failure isn’t uncommon. It’s to be expected and is almost viewed like a rite of passage.

So, don’t beat yourself up too much over this. Take comfort in knowing that failure is just another step you have to take in order the achieve success. Pick yourself up and try again, just like Gates, Mason, and the thousands of entrepreneurs who did the same.

Take time to heal emotionally.

At the same time, I’m not going to deny that failure isn’t a heartbreaking experience. And, it’s not something that you’ll recover from overnight.

So whether if you failed on your product launch or filed for bankruptcy it’s going to take some time to get motivated again. And that’s alright. You’re going to need a little bit of time to heal.

When my first business failed my wife and I went on vacation to Disneyland. The short trip didn’t completely heal the heartbreak, but it was the start of the healing process. It still took months to recover, but I needed that time to reignite that spark.

Build a support group.

In our darkest times we turn to the advice and comfort of our support group. This could be your spouse, best friend, mentor, or fellow business owners. Essentially, it’s anyone who builds you up and doesn’t criticize you about the failure of your startup.

You’ll need the guidance and support of your support group to prepare you for your next business attempt. They’ll also be there to help you heal emotionally.

You can’t be neutral.

Being inactive isn’t good for you emotionally, mentally, and physically. While it may a challenge to pick yourself up, you have to get moving again.

Of course, this could be different for everyone. Personally, one of the first things I did after I experienced failure was to start working on my next project. It helped my focus on something other than my previous venture folding. Since that started making a little bit of cash, it helped rebuild my confidence.

This is exactly what Bill Gates and Paul Allen did following Traf-O-Data. They started working on their next business, which became a little company called Microsoft.

But, what if you’re just not ready to start a new business? You can still get active and stay active by starting to work out, reading inspirational books, or learning a new skill. All of these are effective ways in improving yourself physically and professionally so that you’re ready to conquer your next challenge.

Startup Failure doesn’t Mean You Can’t Experiment.

I absolutely love this advice from James Altucher;

“Sometimes people say Thomas Edison failed 999 times before he finally came up with the lightbulb on the 1000th try.

This is a total lie. It is normal in a lab to experiment with many many materials before coming up with the right one.

Oh! Your experiment didn’t work? OK, change something and let’s try a new experiment.”

Rehearse past successes.

You obviously experienced some sort to get your startup up and running. For example, you had an idea that was supported by your support group, investors, and customers. And, it took a lot of guts and hard work to make that idea a reality.

Even though things didn’t turn out the way you liked, you should still reflect on those past successes. Give yourself some props by speaking positive, affirming, and congratulatory words to yourself. For an extra boost, place visual reminders on a vision board to remind yourself that you’re not a failure.

Tap into your intrinsic motivation.

Harvard leadership expert and best-selling author Bill George argues that entrepreneurs should chase their intrinsic motivation instead of extrinsic motivations. This is usually done by aligning your strengths with your intrinsic motivations.

For example, Bill Gates was driven by making a difference in the world. Guy Kawasaki focused on meaning instead of making money. Steve Jobs was motivated by doing great work.

Other entrepreneurs have been motivated through personal growth and accomplishment. And, others such as Elon Musk, found motivation by helping others achieve their goals.

Before you can stage your comeback, think about what you’re passionate about. What do you enjoy doing? What do you find interesting?

Focusing on your intrinsic motivation will encourage you to pick yourself up so that you can move mountains.

Shift your focus.

Have you purchased something like a new wardrobe or car and then noticed everyone else wearing the same jacket or car? You have your Reticular Activating System(RAS) to thank.

Kris Hallbom and Tim Hallbom explain that the “RAS is the part of your brain that serves as a filter between your conscious mind and your subconscious mind. The RAS, which is located in the core of your brain stem, takes instructions from your conscious mind, and passes them on to your subconscious mind.”

In other words, RAS regulates your attention.

As the Hallbom’s further explain, “Setting your intent plays a key role in encouraging your subconscious mind to bring forth a desired goal, as well the most optimal future.”

So, instead of focusing on past failure, think about your next endeavor. This will guide you in finding the necessary resources, actions, and ideas to make your next startup a success.

For me, when I founded my other company Due, my goal was to have one of the best invoicing platforms for small businesses. My intent, however, was to provide a platform that could help freelancers and small businesses grow. We’ve been able to do this by continuing to add new features and publish daily content that assists businesses in improving their business.

Sounds simple. But shifting my focus keeps me motivated each and every day to reach my future goals. As a such, the failure I experienced in the past is now just a distant memory.

Should Your Startup Have Summer Hours?

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It happens every year as the weather gets warmer — employee productivity comes to a screeching halt. Employee productivity taking a slight dive at the beginning of summer isn’t breaking news. Business owners have noticed this trend for years. It’s said that when agencies in New York realized that employee productivity decreased in the summer, specifically on Fridays, they began to offer “Summer Fridays.”

More recently, studies show that productivity drops by 20 percent, attendance dips by 19 percent, and project turnaround times increase by 13 percent. Additionally, 45 percent admit that they get more distracted. In particular, 63 percent socialize more with coworkers, 51 percent take longer breaks, and 49 leave early a few days a week.

While there some ways to keep your team motivated throughout the dog days of summer like having meetings outside, providing refreshments, encouraging more frequent breaks, and rewarding proactive staff, is there something more useful than establishing summer hours?

Some research reports that having a shorter workweek is counterproductive because to leave earlier on Friday; people have to put in more time Monday through Friday. As a result, they become more stressed and less productive. At the same time, most people can work from home — which can improve their output.

So, before making a final decision, let’s go over the pros and cons of your startup having summer hours. And, if you think it will work for your business, I’ll throw in some pointers on how you can implement them.

The Benefits of Summer Hours

The main advantage of summer hours is that it grants employees a more flexible schedule so that they can maintain a healthy work-life balance. While this is important for year-round, this is especially true during the summer. For example, if you have children, you may want to work four days a week so that you can enjoy a three-day weekend with them. Or, you may have to adjust your hours so that you work when they’re not around.

Having a flexible schedule increases employee productivity since it prevents burnout, builds trust, and makes people happier. “Our policy is basically that if you need to leave early to get somewhere, you come in early to finish your work or make sure all of your responsibilities are handled before you leave,” David Heath, CEO, and Co-Founder of the sock company Bombas, told Entrepreneur. “It shows your team that you trust them to handle their own responsibilities.”

Consulting firm Adecco also found that shortened workweeks “increase employee morale and all the good things that go with that, such as higher retention, candidate attraction, and productivity.” Roy Cohen, author of “The Wall Street Professional’s Survival Guide,” tells CBS News that “A half-day on Friday motivates employees to work as hard as possible to get as much done as they can in four hours, and it is empowering.”

Finally, technology allows most of us to work whenever we want. Believe it or not, getting away from common workplace distractions, and changing up your routine can boost your productivity.

The Drawbacks of Summer Hours

Of course, there are some disadvantages to summer hours. Most prevalently, it’s the additional stress some of your team members may have. They may feel too much pressure to get as much done as possible in less time. Instead of having five days to complete all of their work, they’re done to three or four days.

Moreover, some people may use shortened workweeks as an excuse to slack off. It can also be more challenging to schedule meetings since employees aren’t in the office as much. And, it may be conducive for your specific business.

“Flexible schedules may not work with certain client-facing positions that are heavy on client service and which require the same employee to interface with the client,” Midge Seltzer, co-founder and executive vice president of Engage PEO told Business News Daily.

These types of schedules are also harsh on new business ventures. “Companies just starting need every minute of every day to ensure their success,” David Daneshgar, co-founder of BloomNation.com told Care.com. “We are a growing startup facing major competitors.” For his company, June through August is a summer hustle.

Types of Summer Hours Policies

As you weigh the pros and cons, you should also take into consideration the various types of summer hours models. These include:

  • Half-day Fridays. Here employees can leave work early, such as noon or 1 PM. To make-up, for these hours, they will have to put in an additional hour Monday – Thursday.
  • Early Friday dismissal. Another option is to let your team depart in the afternoon, such as around 3 PM. Having an early day allows them to wrap-up their priorities and still get out early.
  • Shorter hours on any day they chose. Having a few days where employees can decide a shorter day can be a win-win since it keeps your startup open five days a week while also allowing employees to enjoy their summer.
  • Every other Friday off. Another way to keep your business operating while also giving people Fridays off is to alter their schedules. The schedule means one employee works on Friday but will have off next week. Another employee is working when their colleague is off.
  • Every Friday off. You may wish to shut-down the shop every single Friday. Again, your team may have to put in more hours during the week. Or, you could be generous and give them unlimited time off.
  • Allow employees to work from home. Working from home doesn’t have to be on Fridays. For example, you may only need your team to come in three days a week. They can then work from home the other days.

Making Summer Hours Work For You

If you want to implement summer hours at your startup, there are a couple of final factors to consider. At the top should be knowing how flexible your business and specific jobs are. If you provide a service, you may need to have some technical support available as much as possible.

Additionally, you should be aware of deadlines, the stress level of your team, and whether or not they’re reliable. To get a better understanding of this, you may want to survey them to gather their feedback. You could also give the shortened hours a trail run and track your team’s progress.

If you do decide to go forward, make sure that you communicate the new policy and stay consistent with it. You don’t want to start off giving employees off every Friday to backtrack and implement half-days on Fridays. It’s confusing, and they may have already made plans.

And don’t forget to keep track of everyone’s hours. Depending on the state where you operate, you may have to pay overtime to employees if they work more then 8 hours per day — this is the case in California.

If your startup has summer hours, how have they worked out for you and your team?

How Do You Measure Your Efficiency?

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There’s a misconception that productivity and efficiency are the same things. But that’s kind of a problem when it comes to improving your performance. But how do you measure your efficiency?

Ben Mulholland explains this nicely over at Process Street. Productivity “measures output over time, whereas efficiency measures input versus output. Together they can tell you how quickly something is completed, the resources it takes to get there, and (through analysis) whether the whole thing is worth your investment.”

Or, as Jessica Greene from Zapier, explains, “Productivity measures how much you do or produce within a given timeframe. Efficiency, on the other hand, is about being productive with less effort.”

“So if you answered 50 more customer support tickets this week because you worked through them as fast as possible, you were more productive,” writes Jessica. “But if you answered 50 more tickets because you used a text expansion app to respond to commonly asked questions, you were more productive and more efficient.”

In other words, “to be more productive in a way that won’t burn you out in the long run, you have to figure out how to be more efficient.”

Hopefully, this clears the difference between productivity and efficiency.  But, more importantly, I hope that you understand why it’s essential to measure your efficiency. And, here’s how you can do just that.

Performance metrics.

If you have employees, you probably use performance metrics to see how, well, they’re performing. Typically, they fall into one of the following four categories.

Work quality metrics

“Work quality metrics say something about the quality of the employee’s performance,” explains Erik van Vulpen over at HR Analytics. “The best-known metric is a subjective appraisal by the direct manager.”

Examples include:

  • Management by objectives. The management objectives are goals that an employee works towards and receives points if he reaches them.
  • Subjective appraisal by the manager. Usually, a nine-box grid holds the stats for assessing performance and potential done by the manager.
  • Product defects. Product defects are usually involved in an industry that manufactures products. You could determine performance by the number of defects the employee was responsible for.
  • The number of errors. Similar to the above, the “number of errors” can be applied to programming.
  • Net promoter score. “NPS is a number (usually between 1 and 10) which represents the willingness of a client to recommend a company’s service to other potential clients,” explains Erik van Vulpen.
  • 360-degree feedback. 360-feedback is when peers, subordinates, customers, and managers are asked to asses the individual’s performance.
  • 180-degree feedback. 180-degree feedback is a simpler alternative to the above where only direct colleagues and managers are involved.
  • Forced ranking. Forced ranking is when a manager ranks their team from best to worst.

Work quantity metrics

“As quantity is often easier to measure than quality, there are multiple ways to measure this employee performance metric,” notes Erik van Vulpen.

  • The number of sales. Applicable if this is you or your employee’s responsibility. You may also want to look at the number of (potential) client contacts one has, the number of phone calls one makes—the number of company visits and the number of active leads.
  • The number of units produced. Besides traditional manufacturing, this metric can be used in areas like content creation. For example, you could use the number of keys someone can hit per minute on their keyboard.
  • Handling time, first-call resolution, contact quality, etc. Mainly, each of these metrics is relevant if involved in customer service. But, as you can see, most measurable usages in one area can be figured for application in another area of production.

Work efficiency metrics

Work efficiency is finding the balance between quantity and quality. To achieve the resulting number, “metric considers the resources (e.g., time and money: quantity) needed to produce a specific output (that’s quality).

Organizational performance metrics

Finally, Erik says that “Organizations can also use employee performance metrics to assess their own competitiveness,” such as:

  • Revenue per employee. Calculate the income per FTE (Full-time equivalent).
  • Profit per FTE. Similar to above, but focuses on profit instead.
  • Human Capital ROI. Here you would asses the value of human capital, such as knowledge and personal attributes.
  • Absenteeism Rate. Absenteeism is usually a self-explanatory metric. If you want to dig deeper — I’d suggest finding out the “why’s.” The why may have to do with the work or people at work. Check your environmental factors.
  • Overtime per Employee. “Employees who are willing to put in the extra effort are generally more motivated and produce more (in terms of work quantity),” writes Erik van Vulpen.

Can you use these metrics also to help you identify your efficiency? Sure. But, there are more natural ways to find your metrics.

Achieving goals.

Weren’t goals a part of management by objectives? Yes. But, as Choncé Maddox writes in another Calendar article, “Goals, in general, can be challenging as they often prompt you to change your life in a major or minor way.”

What’s more, it’s not always easy to tell if you’re even close to reaching your goal, let alone achieving them. And, to muddle things up, even more, goals are constantly changing depending on what your priorities are at the moment.

One way to get out of this predicament is to use a strategy like the SMART goal formula.

“SMART goal is an acronym to describe goals that are Specific, Measurable, Achievable, Relevant and Time-Bound,” explains Choncé. “For example, setting a vague goal such as ‘I want to lose weight this year’ probably won’t give you the best results.”

What if you said that you wanted to “lose 40 pounds in 10 months by getting on a low-carb diet and exercising four days per week?” According to Choncé, “That’s a much better goal that follows the SMART formula. You’re specific by saying how much weight you want to lose, giving yourself a deadline, so you know when to expect results, and specifying how you’ll reach your goal and measure your results over time.”

Work quality.

Yes. Work quality was another performance metric you can use to measure your team’s efficiency. But, I think when it comes to yourself, we can simplify this.

Are you meeting deadlines? Did you also meet the requirements of the task or project?. For example, were you able to crank out an 1200 work article or cover all of the meeting agenda points in the time allotted? If so, then I’d say that you’re pretty darn efficient

Punctuality.

What does this have to do with efficiency? In my opinion, quite a bit. It shows that you’re able to manage your time correctly. For instance, if you’re running late to a meeting, maybe it’s because you underestimated how long the previous task took to complete. Or, perhaps you’re so disorganized that it totally slipped your mind until the last minute.

Behavioral traits.

Efficient people avoid bad habits. I’m talking about failing to plan ahead, not having a routine, multitasking, procrastinating, or being easily distracted. They also try to everything on their own when there should be tasks they’re delegating so that more of their time and energy on what’s important.

Feedback from others.

Now we’re circling back to feedback. And, there’s a good reason for that. We have a tendency to be biassed towards our own self-assessments and performance. You may think that you’re killing at work until someone brings it to your attention that you actually haven’t been delivering your best work as of late.

Hearing feedback from others can also be challenging. But, instead of avoiding peer or management feedback, solicit it from people you trust. Try asking a peer, business partner, or family member.

To become more efficient, expect more of yourself.

Hopefully, you know how to measure your efficiency. But, there’s one last step you should take. Raise your expectations.

Let’s say that met you have a met or requirement, instead of being complacent. Push yourself to go above and beyond. It’s great that you can write a 1200 word article in under three hours. But, can you produce the same number of words in under two? How about upping the word count?

You don’t know what your true limits are — because you can always up-your-count on almost anything. Try it. Pushing your limits, keeps you engaged, and forces you to embrace better habits so that you can become more effective and efficient.

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