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Scheduling Kids Activities as a Working Parent

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Scheduling Kids Activities as a Working Parent

Being a working parent can make your life extremely busy by itself. That’s not even including scheduling kid’s activities in as well. With students back in school and fun activities now more of an option, it’s only natural that kids will want to do more, and as a parent, this will fill your weekly schedule. However, kids can thrive in these activities and learn so much. They keep children busy and are also a great way to meet new friends.

Instead of getting overwhelmed by scheduling kid’s activities, the key is to establish a routine and start working these after-school activities into your current schedule.

Here are a few ways to help carve out the time and energy for the kid’s activities as a working parent while still balancing and finishing work in other areas of your life.

Specify Your Daily Schedule First

The great thing about scheduling kid’s activities is that you’re in charge of which days and times you sign up for. So be sure to look at your current Calendar first to see when the best time would be to add an activity. Now, you may not be able to fully control precisely when practices or meetings are, but knowing when you’d have free time can help you narrow down the best kid’s activities for the current season you’re in.

Establish a Good Routine Post Work 

Once you have your schedule settled in, a crucial aspect is establishing a good routine once you’re out of work. Your routine is key because if you don’t get tasks done between getting home and bringing your child to a program, you’ll be in bad shape.

Go in with a game plan and use that time block between work to schedule important prep tasks. For example, your game plan could include preparing dinner, household chores, or errands. If you have other kids around the home, assign them a household chore as well and get organized.

If your partner is home around the same time and can help too, that’s even better. Divide and conquer. You can also intentionally schedule fewer things on activity days. By narrowing down your schedule and keeping a detailed calendar, you can prepare by having dinner cooked in advance or ordering out on busy days. You can also have your kids do their chores the night before to clean the house or postpone errands to a less busy day.

Utilize After-School Transportation

If your child is doing an after-school activity and transportation is provided, be sure to take advantage of that. For example, if basketball practice runs directly after school until 5 pm, this can give you more time to finish up work tasks and take care of other responsibilities. In addition, joining activities through the school means your child doesn’t have to leave campus, and there may even be transportation options afterward.

If transportation is an issue, see if you can team up with another parent and carpool. For example, assign a day or two where you can pick up your child and a friend from their activity and another day where the other parent can take over that responsibility.

Limit Activities and Consolidate Other Tasks

Avoid overwhelming yourself with too many activities. No parent wants to be running around across town every afternoon. Know your schedule and limit yourself to maybe one-weekday activity and one-weekend activity. Or, alternate if you have a few kids. For example, one child could do an activity in the fall while another child does an activity in the winter or spring.

In addition to limiting activities, try to consolidating other tasks to free up more time. One example is to prepare simple dinners on activity days. Whether it be 15-minute meals, crockpot meals, or grab-and-go options, these are just a few of the ways to consolidate dinner and make it easier to get back out the door.  For those dinners using plastic, utensils can help you avoid a pile-up in your kitchen sink. Be sure to stock up on paper plates, cups, forks, and spoons. That way, you are filling up the garbage can instead of the dishwasher or kitchen sink.

If your kids have study hall at school, encourage them to do homework during that time or stay after class one day of the week for tutoring from the teacher. Having children manage homework directly at school can limit time spent doing homework at home and clear their schedule for an activity. In addition, I have found that managing homework in a more business-like manager can help teach and prepare kids for working in an office.

Order things online to save time spent at the store and consider using local grocery pick-up options. As a family, you can also deep clean your home once a week or hire someone to do it, so all you have to do is maintain it during the weekdays.

Use Your Calendar!

Another way to get or stay on track is by utilizing your Calendar every day. It may sound like a small part, but this is one of the most important. Life is busy, and things can get skipped or forgotten. So you shouldn’t set an expectation for yourself to remember every little thing and keep every little appointment.

If you have everything on your Calendar, then you should be in a good place. Calendar makes it easy to schedule out your days that way, you can turn your attention to the things that matter. Calendar strives to help you organize your schedule. One tool is the smart scheduling link which enables you to avoid the back and forth emailing to schedule meetings with other people.

It’s also easy to add any events on Calendar, and you can even connect calendars that sync with Outlook and Google. But, of course, the other benefit to syncing these calenders is having everything in one place, so you know what time slots you have open and what days are your busier ones.

Summary 

Scheduling kid’s activities as a working parent and maintaining your sanity is possible. Work is essential; we all need to make money to take care of everyday expenses.

Working as a team with coworkers — and working as a team, especially in your own home is essential. But, as always, staying organized is your key to success.

Try to make time to allow after-school activities for your children. The reality of after-school activities for our children can make all the difference to their success when they enter the adult world.

Please take some steps to make your child’s world a great place to come from — and remember. Hopefully, these steps can help you make it all work.

How to Simplify Scheduling for Working Parents

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Having a quality product or service isn’t enough to attract more customers. Getting more business is a matter of minimizing the obstacles preventing people from engaging. And a key demographic with significant obstacles is working parents. 

Working parents are constantly struggling to balance their careers, families, and personal lives. And that job is even harder in the midst of the COVID-19 pandemic. As the school year begins, many parents will have to homeschool on top of their other parenting and professional duties. 

Because they have to prioritize, many of them let their appointments fall by the wayside. Therefore, anything your business can do to make scheduling and attending appointments easier on working parents benefits you both.

Working parents have their work cut out for them. Use these simple strategies to tap this valuable, time-crunched audience:

1. Normalize self-service scheduling.

Allowing customers to schedule their own appointments can be a gamechanger. Working parents, in particular, want this ability. They simply don’t have time to hop on the phone for every appointment they make. 

It only takes a handful of scheduling calls to disrupt your daily flow. But with self-service scheduling, you can book appointments at any time of day and on any day of the week. 

Letting clients schedule their appointments makes things simpler for them and your employees. Working parents need this kind of flexibility; if you can deliver, you’ll bring more of them in your door. 

2. Create special times for working parents.

A way to demonstrate your awareness of working parents’ circumstances is to offer special hours for them. This could double as a promotional opportunity for your company. 

Think about this strategy like parking lot spaces for expectant mothers: It’s easy to offer, and people will respect it because they understand the plight of working parents.

For an added layer of protection, give working parents special access codes for your scheduling software. Not only does that support them, but it helps you collect data on a key customer demographic: What proportion of your client base is working parents, and how often do they visit?

3. Initiate contact.

Working parents are a lot more likely to make an appointment if you initiate the process. Don’t think of it as bugging them; treat it like an additional service you provide your most loyal customers. 

The good news is, there are a number of ways to get the ball rolling:

  • Ask them about scheduling their next appointment after their current one.
  • Send an email reminder about scheduling after a predetermined amount of time.
  • Call them with their permission.
  • Set up recurring appointments.

All of these methods can help get your clients into a routine. The more they interact with your company, the more important you become to them. The result is fewer cancellations, no-shows, and difficult clients.

4. Bring your business to them.

There’s nothing wrong with bringing more customers in your door. But if you can, why not offer house calls? Parents who need to stay home in order to watch their kids will appreciate it. 

A big part of making an appointment is getting there. Remember, not every client lives right next to your business. Designate a radius you’ll drive to for house calls, and make this public on your website. Blast it out on social media, and see how many working parents sign up. 

If house calls aren’t a fit for your business model, consider delivery. While you can’t deliver a service, it would certainly help working parents if their eye doctor would drop off contacts to try on, for instance. 

5. Make your office kid-friendly. 

Parents often worry that bringing their children to an appointment will disturb others. In a kid-friendly office environment, it’s not nearly as much of a concern. 

Setting up a play area in your office could solve this problem easily. Provide kids with toys and space, and they’ll stay out of other customers’ hair. Include a water cooler and some snacks in case kids — or their parents — get hungry or thirsty while they wait.

Working parents aren’t a rare breed. There are bound to be working parents at your company who can attest to that. Accommodating their — and their kids’ — needs isn’t always easy, but it can make a night-and-day difference to your company’s bottom line. 

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