back to school Archives - Appointment - Online Appointment Scheduling Software

5 Ways to Prepare This Summer for Employees Going Back to School

By | Scheduling | No Comments
back to school

It’s normal for business to shift as the school year approaches, and this transition can affect employee availability and general operations. The academic calendar and breaks from school affect your business and your employees’ lives. So, how do you make their lives easier and maintain your daily operations?

Summer is an important time to prepare your business for the coming changes as some employees take classes in the fall. Don’t wait to plan your accommodations. Here are a few tips for managing back-to-school preparations during the summer:

1. Schedule Around School Hours

It’s a good idea to schedule your business with school hours in mind. As classes are in session, depending on your business, you may have more clients or less. If college students are a large portion of your customer base and they leave town for summer break, you might choose to be open less hours during that time. Then, the opposite is true for the fall when they come back.

It’s important to monitor these trends and adapt your operations. Ensuring business hours meet demand means that you’ll be able to schedule the appropriate number of employees and plan more strategically, even if your employees are in school themselves. You can also make sure these hours work for clients by asking them on social media, which improves brand engagement. Do your best to accommodate everyone’s schedules, and you can make up potential income dips elsewhere.

2. Consider Additional Hires or Shifts

It could be worth hiring additional employees to fill gaps as the availability of summer employees may shift as classes begin. Say that one employee will soon need a certain time frame free from work due to upcoming classes. You could hire a part-time employee to ensure their role is still fulfilled.

In addition to this change, you could also adjust your shift system to offer even more flexibility. Many businesses have a four shift system, with individuals working morning shift, mid-shift, evening, and overnight. To accommodate more workers’ schedules, you could offer additional hours. Maybe it’ll be easier for your new employees to come in with shorter shifts or different start and end times.

3. Stay Up to Date With Your Employees’ Schedules

Your business may be a seasonal one or have different workers during different shifts. In any case, you want to make the transition for incoming employees as smooth as possible. Check in with them as summer progresses, so they can update you with new needs and schedule changes. This also gives you the benefit of alerting customers should business hours need to change as a result.

If you have set up a shared employee shift calendar already, this is the perfect reason to use it. While you have all of the shifts organized on it, your employees can include their timelines right in the application. There won’t need to be any delay in finalizing shifts and operating hours for all to see online.

4. Permit Remote Work, If Possible

For a not-necessarily-in-person business, the remote option can make it much easier for employees to be available, faster. Being a student requires a lot of time dedicated to studying, and it’s typically easiest to do so at home. The less time they need to spend commuting, for instance, the longer they can focus on work before switching gears. They can even use the same devices to switch between these responsibilities, increasing efficiency on both sides.

Allowing remote work can also show your employees and clients how much you care about your personnel. In such cases, the former will feel a lot safer coming to you and therefore have higher morale and bandwidth. And the better the work your employees do, the more satisfied your clients will be.

5. Help Streamline Your Employees’ Workflows

Alongside scheduling around school hours, it can make the work feel more fulfilling if you streamline things for everyone. One way to do this is by planning difficult or high-effort tasks to be done earlier in the shift. When an employee needs to leave, they won’t feel guilty or anxious that important things are being momentarily put aside. Also, if you set up programs to automate little tasks, it can free up time for the important ones.

Instituting a new management system to keep projects on the public radar and up-to-date for those involved also improves workflow. This can eliminate the need for someone to sit down and plan something when they may not have the time. It can also keep everything and everyone organized without much human effort.

The end of summer doesn’t have to be a bad omen for business, if you prepare accordingly. The most important takeaway is to make sure that you’ll have the hands you need when you need them. Take your time and consider your employees’ needs, and you can help make them happen. When the fall comes around, you’ll be ready for anything.

Image Credit: Olia Danilevich; Pexels; Thank you!

Add These 11 Back-to-School Musts to Your Online Calendar

By | Appointment | No Comments
Add These 11 Back-to-School Musts to Your Online Calendar

Is back-to-school season stressing you out? There’s no better cure than your online calendar.

Before that first bell rings, there are a number of items that need your attention as a parent. First, sending your kids back to school involves so much more than dropping them off at the bus stop. If you want them to succeed, you have to cover your bases.

Back-to-School Musts to Your Online Calendar

Using an online calendar, you can make the return to school as seamless as possible. Here’s how:

Sign Up for Classes

You can’t attend school without signing up for classes. While younger kids may not need to choose their classes, there are some registration steps every student needs to take before their schedule is finalized.

Add key registration events, such as immunizations and parent-teacher introductions, to your online calendar, so you don’t miss them. Also, remember that any extracurriculars your kids might want to participate in may have their own registration dates.

School Shopping

School supplies will need restocking before classes resume. Be sure to replace those lost pencils and worn-down notebooks. Scheduling your back-to-school shopping ensures your children have everything they need.

Your online calendar can help you keep track of deals and shopping routes. You can also schedule an inventory day to double-check what you need before going on your spending spree.

Schedule a Haircut

Kids want to look their best for their school pictures, teachers, and friends. Getting a quick trim before school begins will give them the confidence they need for their first day back.

Scheduling a hair appointment in your online calendar is easier than Kindergarten math. However, if getting the kids out of the house on time is a challenge, set a reminder for 30 minutes beforehand.

Clean the House

Kids make messes, particularly when they’re home all summer. So before they head back to school, enlist their help, giving your house a deep clean.

Schedule a cleaning day in your online calendar with a list of everything that needs to be done. You’ll be glad you tackled all the tidying before the semester is in full swing again.

Attend Parent-Teacher Meetings

If your school holds a parent-teacher conference before classes officially start, make sure you take advantage of it. This is a chance for you to meet your kids’ teachers and talk through their expectations for the school year.

Don’t wait: These slots tend to fill up fast. Instead, use smart scheduling links to simplify finding a time that works for both you and your kids’ teachers.

Plan Meals

Have you thought about what you’ll do for breakfast in the mornings? Will you be packing your kids’ lunch, or will they be buying it? What’s the plan for dinners during that first week back?

Making sure your children eat well is critical for their growth and development. Putting together a meal plan before classes start ensures that your kids get the nutrition they need.

Talk Through Your Kids’ Goals

A lot of kids think of school as a waste of time. To keep your kids from feeling this way, sit down with them for a planning and goal-setting session before school starts.

Pick a date and time in your online calendar to talk through their priorities. Maybe their goal is to obtain certain grades or learn a particular skill. Perhaps it’s a long-term goal, such as choosing a career path. Whatever it is, please put it in writing to make it more concrete.

Get Used to the Early Schedule

Summer is a time to relax and have fun, which might mean you’ve been letting your kids sleep in for the past few months. If so, getting up for school as the sun comes up might be a tough transition.

With your online calendar, you can help your kids get back into a solid morning routine. Don’t wait until the night before: The sooner you start, the easier the reset will be.

Tune Up Your Car

Even if your kids ride the bus, you’ll need to shuttle them to extracurricular activities and friend’s houses. So make sure your car is in top shape before it breaks down on the way to soccer practice.

Before the school year begins, schedule a maintenance check for your vehicle. A mechanic will be able to spot problems before they become catastrophes. While you’re there, go ahead and get your oil changed and tires rotated. Knowing your vehicle is safe will give you peace of mind on every trip.

Visit the Doctor

Kids get sick. It’s inevitable, especially in the school environment. However, a check-up at the doctor can make sure your kids are healthy enough to keep germs and viruses at bay.

Add doctor’s appointments to your online calendar. After the appointment, add their recommendations to the notes section of the event. If your kids are planning to participate in sports, this is also a great time to take care of their routine physical evaluation.

Plan a Last Hurrah

Send off summer in style by adding a final day of fun to your online calendar. Planning a last hurrah is a great way to bring summer vacation to a close as school responsibilities take over.

You can plan a day trip, dinner, or other fun activity with the whole family. Consider inviting some of your kids’ friends from school so they can celebrate together. Let your kids get out their remaining summer energy before they’re stuck in a classroom again.

Don’t let the first day of school sneak up on you. Instead, fill up your online calendar with these necessities, and your kids will be ready for another year for fun and learning.

Why Back-to-School Disrupts Productivity

By | Time Management | No Comments

Like so many other children, my siblings and I went to an afterschool program when we were younger. It makes sense. However, with the pandemic, these things aren’t as common. Parents are juggling working from home while also homeschooling their kids. While schools still have the in-person option, there are many things for parents to consider. Parents couldn’t always leave work in the middle of the afternoon to scoop up their kids when the school day ends. But, this program was also open during the summer, which meant that mom was dropping us off before work and picking us up when she was off work.

As a kid, we thought we were being punished. In reality, we weren’t old enough to be left home alone, and our parents still had to go to work. Also, it didn’t disrupt their routine. When we got older and were allowed to stay home, and I remember how hard it was to get back into a routine. As a partner myself today, I can’t imagine what it was like for my parents.

Despite the misconception, back-to-school is not the most wonderful time of the year for parents, especially here in 2020. It’s actually one of the most stressful times for parents. “Back-to-school season brings an array of challenges,” Alyssa Johnson, vice president of account management for Care@Work, told SHRM. “New caregivers, new schedules, and new after-school programs all require a period of adjustment that working parents are balancing with their responsibilities in the office.”

Care@Work conducted a survey back in 2015 that found that 51 percent of working parents reported that back-to-school interferes with their work. Besides adjusting to new schedules, back-to-school can also disrupt your productivity in the following ways.

Prepping your kids for the new school year.

In a perfect world, you and your kids could wake-up on the first day of school and are ready to roll. The truth is that with the pandemic looming over the school year, there’s actually quite a bit of prep work to go into the start of the new academic calendar year.

For starters, there’s some shopping involved. Kids will need new school supplies, clothes, and food items for either a packed lunch or after-school snack. Sure, you can do most of this online. But, what if your child had a growth sprout over the summer and you don’t know what size shoes they wear? It’s easier to go to a store in-person to make sure you get the right size on the first try. Hopefully, there are some stores in your area that are taking health safety measures to insure you can still shop safely.

As for school supplies, a lot of teachers will give you a list before school starts. But, sometimes they will issue this list on the first day of the school year. That means when your kids get home, you have to be home that day early. You must stop what you’re doing — and go grab these things — or your kid is in trouble at school.

Additionally, if your child is changing schools because they’re moving from elementary school to junior high, there may be tours or orientation so that the student is familiar with the new building. This is usually the case, but not all schools are doing tours this year. Even if you aren’t required to attend this, you still have to figure out how they’ll get there and back, should you decide to have them at the school this year.

Getting the family back into a routine.

During the summer, kids are staying up later and sleeping in. They also don’t have much structure throughout the day. In other words, they don’t have a daily routine.

The first couple of days at school is mayhem. Children don’t respond to their alarm clock or your panicked screams. As a result, they oversleep. Now there isn’t time for them to have a healthy breakfast, remind you to sign a form or get dressed in time to catch the bus. The next thing you know, you’re on carpool duty, driving behind a bus, and late for work.

But, it’s just not a morning routine that’s been thrown out of place. Their evening routine has also been impacted. Instead of going outside to play, they need to do homework and make sure that they are prepared for school the next day. And, they also need to hit the hay earlier. It’s only more complicated when there are also extracurricular activities involved.

Getting back into a routine is difficult for anyone — particularly if you’ve just had a couple of months of freedom. It may even take a couple of weeks from them to get back into a groove. All the while, your routine is equally disrupted. It’s impossible to start your day on the root foot when you’re dealing with bad moods and rushing your kid out the door.

New school activities and responsibilities.

A new school year also means additional activities and responsibilities that need to be added to your family’s calendar. Examples include some sports, tutoring, homework, and testing. Somehow you have to squeeze all of these items into your already hectic schedule.

And it can also be distracting and stressful. Trying to coordinate transportation can interfere with your day, for example. Instead of focusing on work, you’re texting your spouse or another parent to sort this out. What’s more, you also have to work out how you’ll be able to attend these daytime events.

Unexpected days off.

Kids get sick. A snowstorm shuts down the roads. These are challenges that are common during the school year, and they will most certainly impact your productivity. In most cases, you’ll have to call out of work and use up a sick or personal day. This school year, COVID might make things even more challenging, since that is still prominent. Whatever you had planned now gets pushed to tomorrow or the next day. Obviously, your calendar is going to be off.

Even if you’re able to work from home for the day, you still have your children to worry about. If they’re sick, you’ll have to play doctor during the day. If it’s a snow day, they may continuously interrupt you because they’re bored or want to go sledding.

Professional development days and breaks.

Schools are closed for major holidays, and your business probably is as well. Depending on COVID in your area, your school may decide to close for that as well. But, what about breaks, like the last week of December or professional development days (called “early-day” by the kids)? If you don’t have childcare lined up, you have to stay at home. Again, even if you are still getting work done, your output probably isn’t as high when the kiddos aren’t around.

Anxious children.

We’ve all been there. You drop your child at pre-school, and they start bawling. You feel terrible. No parent wants to see their young child in such a state. Even though you know they’ll adjust and so will you — the first couple of days or weeks can be trying. You may be fine time-wise, but it throws off your productivity just a bit.

As children get older, they may get anxious about attending a new school or state testing. I can personally attest to this. I hated the first week of school as a freshman. It was a new school with a bunch of kids from other districts, and I wanted to hang with friends — but felt like I should include everyone. Then there was the inevitable jockeying for positions on teams and social groups.

Marital stress.

According to an Indeed survey, 84 percent of moms and 85 percent of dads “are surprised by the new school year’s challenges. Over half said they were unprepared to manage conflicting demands.” As a consequence, this takes a toll on their marriage.

A majority of parents, 88 percent of moms, and 85 percent of dads reported that the back-to-school season is stressful on their marriages. To make matters worse, “72 percent of moms and 53 percent of dads say they receive no support at work during back-to-school time.”

It would be a miracle to stay concentrated on work when you’re dealing with problems at home. As opposed to being 100 percent focused on a work-related task, your mind is more concerned with the argument you had before you left for the day and how it’s going to be resolved.

As a business owner, even now, with school right around the corner — the employees are disrupted. Most parents are trying to figure out whether or not they should send their kids to school or manage homeschooling them. Others have to leave early for picking up kids because it’s their “turn,” or their partner is late, or had a meeting, or is out of town on business.

The productivity drain is a concrete issue. My team picks up the slack and handles everything well — but nonetheless — the problem is real.

Staying organized.

Work-life balance is already a challenge. Now factor in all of the back-to-school, and staying organized is most likely your primary source of stress at work — and at home — when the kids go back to school. Moreover, your productivity can take a hit when you have to address last-minute or unexpected emergencies, mainly because it forces you to shuffle your schedule.

How to survive back-to-school and maintain your sanity throughout the year.

Yes. The new school year is stressful and chaotic, and it disrupts your productivity. Thankfully, you can use the following pointers to get back on track and stay sane for the remainder of the academic year.

Set attendance goals with your child.

It’s like Jerry Seinfeld’s productivity hack. He used to put an X on a wall calendar whenever he wrote for the day. Eventually, this created a “chain.” The goal then was not to break the chain. Keep track of your child’s attendance and reward them for not missing school. Also, don’t let them stay home unless they are genuinely sick.

Establish a routine.

Wake-up and go to bed at the same time during the week. Also, make sure that the entire family has a structure before and after school, like doing homework immediately after dinner, turning off electronic devices before bed, and preparing for tomorrow. It’s a simple and effective way to give your family structure and set everyone up for success.

Have a shared calendar.

Get an online calendar like GoogleApple, or Cozi that can be shared with your family. Now you and your family can view each other’s schedules and stay on the same page. A shared calendar will also help prevent scheduling conflicts, and help assigns household chores.

Schedule appointments during off-hours.

While not always possible, try to make any medical or dental appointments during off-hours, like before work, after school. During a lunch break is still “iffy” but better to go at lunch so that appointments don’t interrupt your day too much. If your child has to pause school time for this appointment, have them finish their work afterward so that they’re not missing an entire day of school.

Schedule extended trips during school breaks.

If you have to take trips during the pandemic, schedule your extended trips during regular school breaks to help your child stay caught up in school. These routines and habits help to set the expectation for your child to be in school during the school year. Even in elementary school, missing a week of classes can set your child behind on learning — and the schools demand days made-up now. Those make-up days just spread the “back to school disrupt” into another time of year that can be worse for productivity.

Split responsibilities.

Have your kids help out with household chores and compromise with your partner. For example, if your child has to miss two days of school, you stay home one day and your spouse the other. If they take the kids to school, then you pick them up. More people split their household and child responsibilities nowadays, and it makes for less lost productivity.

Build your village.

Put a support system in place for yourself and your child. Start with your immediate family, neighbors, and other parents. You can help each other out when needed. For example, if you need to leave earlier than usual to prepare for a meeting, your neighbor could take your child to school. If you can’t make a daytime event maybe they could record it for you. Just remember to return the favor.

It’s okay to let some things slip.

You’ve already got a lot on your plate when the kids go back to school. That means that you can cut yourself some slack and let some things slide. For instance, you don’t have to fold your laundry as soon as the dryer has finished its cycle. Put some folding off until you have a little more free time like on the weekend. If you like things perfect with laundry — try giving that good habit a rest for the sake of your more essential productivity aspects in your life.

Have a flexible schedule.

As an entrepreneur, you can set your own schedule. Maybe you could work from home a couple of days a week, or you can build your schedule around your kids. Try starting work by seven then finish up when your child is done with school. Definitely leave some blank space in your calendar. I don’t schedule anything between one and two pm right now. I don’t goof-off — it’s time I use to reflect or take care of less critical tasks. But, if I had to leave because my child had a doctor’s appointment, it doesn’t completely throw my schedule off.

Plan way in advance.

As soon as you can, review your calendar for the rest of the year — and the upcoming year. It’s the best way to remain productive and reduce your stress since you can coordinate schedules or line-up childcare before there’s an issue.

Register Now & Get a 30 Day Trial Register Now