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The 13 Most Accessible Calendar Apps of 2022

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Accessible Calendar Apps

Is staying organized on your list of goals for the coming year? If so, it is essential to choose a time management app that offers the proper functionality for your needs.

Here are the topmost accessible calendar apps of 2022:

1. Calendar App

The Calendar App is unique in that it utilizes machine learning to help improve your productivity. For example, you can send a link to a colleague, and they can pick the best time for your next meeting without any additional correspondence. It also includes time tracking features, time zone availability, and more. What else makes this one of the best accessible calendar apps? You can analyze your schedule to see how your day is broken up by task type.

2. Google Calendar

There’s a reason why Google Calendar is trusted by millions of people around the globe. This robust program easily syncs across multiple devices, making it easy to track your entire day in one spot. Plus, it integrates with thousands of other apps, programs, and time tracking tools to really give you optimum productivity. It is also free.

3. Apple Calendar

Those who generally tend to lean towards Mac and iOS devices should consider Apple Calendar. Included as part of the iCloud platform, it comes automatically installed and integrates with your Apple Watch. Sadly, there is no Windows or Android option, but that isn’t a big deal for some people.

4. Outlook Calendar

If you’re familiar with Microsoft Office, then you’ll probably enjoy using Outlook Calendar. This product is automatically installed on Windows devices, but a separate iOS app and Mac program are available.

5. Calendly

Those who have clients regularly self-scheduling meetings or calls should consider Calendly. This app integrates with many other programs, including Zapier, Salesforce, Stripe, Zoom, and others. The app also integrates with your website, making it simple for customers or clients to set their own appointments within the structured time blocks you’ve set.

6. My Study Life

Students have a lot to keep track of during the week. Unfortunately, general calendar apps aren’t always as useful as they could be for improved productivity. Instead, My Study Life makes it simple to track class schedules, assignments, lectures, and more. As one of the few student planner apps on the market, it’s worth checking out.

7. Trello

While Trello itself isn’t precisely a calendar app, it does make it possible to see projects visually on a Kanban board. These digital cards allow you to easily see what’s due on a project and what state each step is in. Additionally, you can sync it to your existing Google, Apple, or Outlook calendar. This is especially handy as a tool for teams or those looking to increase productivity for specific projects.

8. Any.do

Those interested in a task management app that offers robust functionality should check out Any.do. More than just a calendar, it provides ways for you to balance your personal and business lives by offering task lists, grocery lists, trackers, and more. This is a good blend for balancing personal and business tasks during the week.

9. Cozi

If you’re looking for a family-friendly calendar program, then you’ll like Cozi. Designed as a lifestyle planner, the program is designed for users of all ages to keep track of household necessary tasks, events, and outings. Additionally, the easy-to-use interface is simple and effective for just about anyone to use.

10. OurHome

Families with little ones will adore the OurHome app. This calendar tool works great for adults, while a unique chore tracker makes checking off tasks fun for the kids. Best of all, it is available for both Android and iOS devices.

11. TeamUp

Managing groups of people is much easier with an app like TeamUp. This calendar program is specifically designed to keep individuals organized with what’s going on. Best of all, it is free for small groups, too.

12. Float

If you like visual planners, you’ll want to check out Float. Designed specifically for teams, it makes it simple to see where each person is on an individual project and what they have going on for a specific day. Additionally, you can log hours to ensure billing meets up with invoicing, payroll, etc.

13. Plan

It’s always a beautiful thing when project management and calendar apps come together. Plan allows you to assign tasks, check status, and work directly with your team to complete tasks. Additionally, it offers quite a bit of integration with other tools like Google Mail, Outlook, Github, Google Drive, and others.

Top Calendar Apps of 2022

Now that we’ve discussed the thirteen most accessible calendar apps, it is time to try them out for yourself. It might be hard to narrow it down to your favorite with so many features and integrations.

Here’s to a productive and stress-free coming year!

Image Credit: George Pak; Pexels; Thank you!

5 Best Team Management Apps

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5 Best Team Management Apps

In today’s fast-paced workplace, communication is essential. Helpful collaboration software — like team management apps — makes it simple. Since workflows with multiple steps and components are passed around to various departments and team members, most of whom might not even be in the same building on a day-to-day basis.

Using effective team management apps can be vital in keeping everyone on the same page and streamlining tasks. Options are available for scheduling, task tracking, integration with complementary programs, document storage, and a host of other functions that can be ignored or executed, depending on your team’s specific needs.

Here are the five best team management apps to keep your members on track:

1. Teamwork.com

Teamwork allows multiple people working on a single project to collaborate efficiently. Designed primarily for teams, the free version, built for individuals and small groups, offers basic task management, the setting of milestones, and messaging. Teamwork is a good choice for the individual or office that values ease of use. The setup process is minimal and not nearly as complex to use as some other options. It is also compatible with integration on other major apps such as Slack and QuickBooks.

The teamwork app really excels at bringing its users along as they move from working through a simple to-do list to more elaborate projects with multiple moving parts. It also allows everyone connected to any project to see, at a glance, which tasks have been completed and to whom they were assigned. That feature keeps others motivated as no one wants to be the one person preventing others from moving forward.

As an added benefit, Teamwork offers multiple packages and pricing points to provide great flexibility. Employers can choose which functions would be most beneficial for their purposes and choose the corresponding package accordingly.

2. Monday.com

Monday.com’s strength lies in its ability to visualize tasks in a way that makes them instantly comprehensible to end-users. The interface is deceptively simple to use at first glance but hides a ton of features. As a result, the features are harder to use and have a steep learning curve.

Updates to team members occur in real-time. So, everyone attached to a project is aware of every development on their to-do list. Monday.com easily accommodates cross-departmental project management. Tutorials are helpful and clear. Spreadsheet enthusiasts might wish Monday.com allowed workflow integrations to be easier. Integration aside, its ease of use and organizational capacity make it an excellent choice for organizations of all sizes.

3. ClickUp

ClickUp requires a little bit more time for initial deployment, but many organizations find the extra effort is well worth the payoff. Additionally, ClickUp can organize surface tasks by the due date, responsible party, or just about any other criteria you care to program. Users work from a single dashboard that toggles back and forth easily.

The ClickUp interface facilitates internal, task-specific communication and a to-do list that bolsters accountability and provides a running account for future reference. If ClickUp suffers from anything, it’s the sheer depth of its features that can sometimes confuse end-users. Set aside some time upfront to teach your people which features you’ll use — and those you’re planning to ignore — and your team should be good to go.

4. Asana

Asana does a great job of allowing your business to manage day-to-day tasks and engage in high-level planning all in one place. Users of Asana like its ability to put all of their sticky notes, files, and data in one place. Asana is not specifically geared to the needs of an individual user quite as well as it is for teams, though it can certainly be used for teams. Strengths in the team settings include task allocation and tracking, collaboration, and virtual meeting management.

Asana sets up in minutes and features an interface that allows Type A personalities to enjoy their work as they check off completed tasks one after the other. A great user experience includes not overwhelming a user but serving up to-do list tasks in manageable chunks.

Another perk is the program’s regular upgrades and additions of features. On an annual basis, Asana has been adding functions such as video voicemails, voice to text, and personalization of the user’s task interface. They also continuously update available app integrations. Having a program that continuously adapts to user preferences rather than remaining stagnant is helpful in any team product. As a result, the office communication feature is constantly evolving.

5. Google Tasks

As you might expect, the Google entry into creating a to-do list was designed primarily to connect large teams. However, Google also designed it to connect teams across boundaries of time and geography. The Google Task interface will be immediately intuitive to anyone who is already familiar with the use of Google products such as Gmail.

Unsurprisingly, Google Tasks integrates perfectly with other Google products, making ramp-up time minimal. While getting customer service for Google Tasks can be difficult — most users shouldn’t need it. While Google Tasks can hardly be classified as rich in features, it includes all of the basics of team-oriented task management. Those looking for highly personalized options for complex projects in large teams may want to look elsewhere. However, for pre-existing Google users looking to dive in quickly, this app might be the path of least resistance. The transition is effortless from a viewer interface standpoint. The ease is because the design mimics other Google products the user recognizes and can easily navigate.

Conclusion

The workforce is no longer in the days when, with few exceptions, employees exclusively came into a brick-and-mortar building every day. Being in the same physical space every day meant team members could collaborate face to face with their coworkers. Unfortunately, this is no longer the case with the rise of remote or hybrid work options and innovative technology.

So, have a system in place, whether your team is large, small, in-office, or remote. Having your app choice in place will help keep your team functioning as a cohesive unit is vital in workflow efficiency. There are numerous options available for team management apps and software. So, it’s essential to choose the system that is most valuable for your business and your team.

Image credit: MOHI SYED; Pexels; thank you!

5 Best Team Management Apps was originally published on Calendar by John Hall.

Best Types of Apps for Business Travelers

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Best Types of Apps for Business Travelers

Numerous work capacities require a lot of annual travel. Some occupations travel for a living, such as hotel inspectors that need to hit multiple cities throughout the year. Entrepreneurs and business owners might travel to each of their companies or meetings with other business leaders in their industry. The average business traveler takes almost seven trips a year. That’s the equivalent of jumping on a flight at least every other month. Therefore, taking advantage of travel time is crucial to making the most of all of these trips.

Being equipped with the right software makes traveling so much easier and more effective. The following list will detail the six most valuable types of apps business travelers should have downloaded for every trip:

Time Management As a Business Traveler

Time is a businessperson’s most valuable asset. Managing your time on a trip is just as important, especially if you’re juggling a heavy meeting schedule with a business back at home. That’s why a time management app should be your highest priority to download.

Of course, Calendar is an excellent option for all the business travelers out there. Time zone recognition seamlessly moves all of your appointments and reminders to your geographic location. Your team can also see your schedule, so they know when they are able to contact you in between travel commitments.

Using Calendar will also help you stick with good routines even while on the road. Keeping up with morning and evening routines can be difficult without a Calendar schedule to give you some needed structure.

Sleep and Meditation

When you’re on the road, sleep can sometimes be elusive. However, that doesn’t make it any less important, so you need to do what you can to get enough rest each night. An app that helps you fall asleep can do just the trick.

Sleep apps use white noise or guided instructions to help you wind down for the night, even in a strange hotel or in a different time zone. These apps also have guided meditation to relax and focus before a big meeting or for nervous fliers.

Your smartphone might even have a built-in app for monitoring your sleep. While this might not be as useful for ensuring that you get good rest, it can help you evaluate your sleep and if you need to make any changes to your routine.

Communication

Let’s say you’re taking an international business trip where your cell phone service coverage is sketchy and doesn’t reach you. So how do you stay in touch with family, friends, and coworkers? A simple communication app will fix all of your problems.

WhatsApp is an excellent example of a communication app you can download for an international trip. It can work off of a Wi-Fi connection alone, meaning you can send texts and make calls without the need for a cell phone connection.

Most social media apps also have communication features, such as Facebook Messenger. For example, you can send messages back home to friends and family quickly this way.

Fitness and Exercise

Getting your daily exercise is essential even on the road. An exercise app can help you put together workouts and commit to exercise even without access to your local gym or home equipment. You might even be able to find a workout routine that you can do in your hotel room without any equipment.

An app such as MyFitnessPal will also help you keep track of what you eat. A balanced diet is another essential aspect of health and fitness, and one where you might lose control throughout a trip. Keeping an app on hand will help you stay conscious of your health goals and actively pursue them.

Project Management

When the cat is away, the mice will play. This saying is a common phrase used to describe a work setting when the boss is out of the office. Without direct supervision, workers are more likely to slack off and kick their feet up. Of course, this is just human nature, but it’s not what a manager wants to see when they’re away on a trip.

Entrepreneurs and corporate leaders often turn to project management software to ensure that work is still getting done. These programs allow managers to assign tasks in great detail over a long period of time. The boss can even send notifications while they’re in a different city.

Most project management software has a mobile app that allows leaders to guide even from afar. In addition, you can download programs such as ClickUp or Slack to your smartphone or tablet to check in from time to time and keep things running smoothly.

Ridesharing as a Business Traveler

Most business travelers will choose ridesharing over renting a car. Ridesharing is less expensive, especially if you don’t need to drive around much. Having your rideshare app ready to go ensures you get where you need to go at the exact time you need.

Uber and Lyft are the two big ridesharing companies right now. You can easily download both apps to compare prices and availability in the area you have traveled to. This way, you know you’re getting the best rate and the quickest service no matter where you are.

Open up your smartphone and take inventory of the apps you have. Then, start downloading everything you might need for your next trip and give them a try. After some trial and error, you’ll have the ideal digital suite for all of your traveling needs.

Best Online Calendar and Scheduling Apps

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Best Online Calendar and Scheduling Apps

As a leader, you most likely keep a schedule. Your schedule keeps you on track and tells you what you need to accomplish each day. There may be meetings, appointments, and events listed that you don’t want to forget.

Leaders have always found that work and personal life intertwine and calendaring is the best weapon against missing the essentials in either world. With scheduling and calendaring, besides work requirements, your schedule also includes gym appointments, concerts, and your kids’ games or recitals.

Best Online Calendar and Scheduling Apps

Here are some of the top schedule apps for business owners that will help you juggle everything in your business and life. You’ll work smarter — and never again will you forget an appointment or task.

  • Calendar for smart scheduling, unifying all of your calendars, and time analytics.
  • Google Calendar for basic online calendar functions for Google users.
  • Apple Calendar for basic online calendar functions for Apple users.
  • Microsoft Calendar for basic online calendar functions for Windows users.
  • Deputy for scheduling employees at various locations as well as the capability to publish schedules through email or SMS, and create shifts.
  • Hot Schedules for business owners with a team of employees to oversee in industries like restaurants, hospitality businesses, retail, and recreation and entertainment.
  • When I Work for its compatibility with payroll platforms like Quickbooks and ADP and its mobile accessibility, online scheduler, messaging, and customer support features.
  • Timely for its dashboard view, scheduling feature, and cloud functionality.
  • Planday for its simple scheduling by job role, push notifications and email alerts, payroll reporting, labor cost and overtime tracking, and customer support.
  • Fleetmatics Work for field service management businesses that have this type of team, cloud-based system, and integration with accounting software like Quickbooks.
  • Shiftboard for employee and workforce management scheduling, communications tools, employee self-serve options, and time and attendance processes.
  • FreeBusy for its artificial intelligence, compatibility with Outlook desktop and web app, embed feature, and integration with major digital calendars.
  • Meekan for its ability to work Slack and HipChat, flight search, RSVPs, double booking alerts, and meeting reminders.
  • Meetin.gs for its functionality, live communication tools like Skype, Microsoft Lync, Google Hangouts, and teleconferencing.
  • NeedToMeet for its collaborative meeting scheduling and management, custom URL to invite attendees, notifications and comments, and a dashboard view.
  • X.ai for its personal virtual assistant capability and artificial intelligence.
  • Fantastical for Apple users wanting to try a different option with a critically acclaimed design and user-friendly features.
  • Yahoo Calendar for recreation event integration, solid to-do lists, and long-term planning.

Best Online Calendar and Scheduling Apps — the Details

Calendar

Calendar is a calendar, scheduling, and appointment app. The web portal and mobile app provide a machine learning-enabled platform that learns about your contacts and typical schedule. The more Calendar works with that information, the better it becomes at understanding your schedule and those you interact with regularly.

Not only does the schedule app see how it can help with scheduling, but it also does a lot of the heavy lifting for you. That means you can enjoy automated reminders and real-time updates that get you where you need to go. It integrates with other apps and tracks information about routes, weather, and traffic to make sure you stick to your schedule.

Google Calendar

Google Calendar is one of the most accessible online calendars out there. You can download it on virtually any device and can dive in even deeper on a desktop computer. If you love the other products included in the Google Suite, you can easily integrate them into this calendar for easy use. Schedule meetings with Google Hangout links and attach Google Documents, Sheets, and Presentations as needed.

Google Calendar is also one of the most versatile of calendar apps, able to sync with most other apps to easily move from platform to platform or collaborate with users of other online calendars.

Apple Calendar

Apple Calendar is the default calendar for iPhone, iPad, and Macbook users. For those who live and die by the Apple brand, this calendar is great because it syncs across all your Apple devices, allowing you to switch seamlessly from one to the other. Don’t have access to one of your many devices? Your calendar information will be stored in Apple’s exclusive cloud, and you can access this from anything with a web browser and internet connection.

The Apple Calendar also doesn’t discriminate, allowing you to add additional online calendars from other sources for easier and all-inclusive time management.

Microsoft Calendar

Microsoft Calendar, also known as Outlook or Office 365 Calendar, is comparable to Google Calendar in that it works seamlessly with the other applications in its suite. It’s an optimal calendar for businesses that already rely on Microsoft products for their daily operations. This is an easy calendar for Windows users as Microsoft integrates well into virtually any PC.

While being able to create multiple calendars isn’t a unique feature, Outlook takes it a step further by allowing you to easily view separate calendars in a side-by-side view, as well as the ability to stack them. This way you can more easily balance your work and personal calendars, along with any others you have created.

Deputy

Deputy helps you stay on top of your schedule and anyone else on your team. It’s made for business owners to take care of staff management duties and lead more effectively. The complete scheduling solution includes a way to schedule employees at various locations, publish schedules through email or SMS, and create shifts. You can also get shift costs and compare wages to sales forecasts. It’s easy to add new employees to this scheduling system.

Other features include timesheet management, communication channels, and tasking tools. The cloud-based scheduling system also lets you oversee schedules from anywhere because it works with Android, iPad, iPhone and Apple Watch.

Hot Schedules

Hot Schedules is another scheduling app that is ideal for business owners with a team of employees to oversee. It’s especially ideal for certain industries like restaurants, hospitality businesses, retail, and recreation and entertainment. The scheduling app provides a cloud-based platform so that schedules can be produced quickly and optimize the available labor force. Features include time and attendance record-keeping, shift communication, labor compliance, and employee engagement.

In addition to the scheduling functionality, it provides a full-scale back-office solution for businesses like restaurants, including inventory management, talent development, forecasting and budgeting, and more.

When I Work

When I Work is another scheduling app that works for those leaders that have a team. This scheduling app is for numerous types of businesses across industries like hospitality, customer service, retail, healthcare, nonprofits and more. It specifically benefits those business owners with hourly employees because it makes scheduling so easy. It also works for all types of employee meetings, and task scheduling.

The scheduling app also works with payroll platforms like Quickbooks and ADP so the work schedule can transfer over easily. The app works with Android or iPhone so it makes employee requests for shift trades or time off even simpler. It’s free for up to 75 users, including mobile accessibility, online scheduler, messaging, and customer support features.

Timely

Timely is a scheduling app for individuals, freelancers, and business owners that also works as a team management platform, overseeing hours, projects, and tasks. The dashboard view provides a business owner with an overview of all projects to see what everyone is doing. Plus, you’ll see how much time it actually takes them. Over time, this can help you reduce overhead costs and optimize productivity while also balancing the team’s workload.

The scheduling feature helps you schedule work according to available capacity while also tracking who has recorded their hours. All it takes is a few clicks to create the schedule as well as put together detailed results that can be used along with invoices to bill clients. The scheduling app can be used from anywhere, including iOS and Android devices.

Planday

Planday is a powerful, yet affordable, scheduling platform that grows with you as you add users. There are starter and pro levels of the scheduling app set at different price points. Even the starter level is packed with features. For example, it includes simple scheduling by job role, an app for iOS and Android, push notifications and email alerts, payroll reporting, labor cost and overtime tracking, customer support and more.

The pro-level includes these features and adds even more. Some features that come with the upgrade are HRM tools, vacation management, scheduling statistics and reporting, electronic signatures, and employee file management.

Fleetmatics Work

Fleetmatics Work is a field service management platform for businesses that have this type of team. The scheduling tools are easy to read and only require a few clicks so you can assign jobs in a way that lets you maximize the number of customer appointments you can book each day. The format also makes it easy to change or cancel appointments, including alerting each employee to a change in their schedule.

Since you have a mobile workforce, it offers a cloud-based system that can be accessed anywhere, most importantly your field service technicians. Additionally, the platform allows you to efficiently manage dispatch, invoices and quotes, and reports. Also, it integrates with accounting software, such as Quickbooks.

Shiftboard

Shiftboard is an employee and workforce management scheduling solution. This cloud-based system provides a way to automate much of the scheduling and time tracking process. It can forecast resources and build schedules based on that data. Additionally, the scheduling app can assign the right people to each job and make real-time scheduling adjustments should anything change.

Other features include a set of communications tools, employee self-serve options, and time and attendance processes. Also, the scheduling app offers reproving and analytics on shifts, workforces, teams, and financials. When you have new hires, you can use Shiftboard for applicant tracking and onboarding. Lastly, it integrates with hundreds of other apps and software for payroll, time management, and other business processes.

FreeBusy

FreeBusy is powered by artificial intelligence and serves as your scheduling assistant for teams and enterprises. You can use this scheduling app within the Outlook desktop and web app. The Outlook add-in features provide a way to identify the best time to meet for those who will be attending from inside your company as well as those from the outside. It also does the same with Google Calendar when you add the FreeBusy Chrome Extension.

Additionally, the scheduling app gives you a personalized webpage. Here, your contacts can see your availability and book meetings. You can also embed your availability on your website, blog, or LinkedIn. Integrating with major calendars will cost you a monthly fee. Otherwise, the basic version is free.

Meekan

Meekan is another scheduling app that uses the power of artificial intelligence to optimize your scheduling processes. it works with Slack and HipChat. The free app is very simple to use. Just request a new meeting in a simple language and then invite who you want. The AI machine goes to work to match everyone’s time and preferences, selecting an optimal time.

Once it has been established the meeting is synced for everyone on their Google, Office 365, or iCloud calendar. Other features include flight search, RSVPs, double booking alerts, meeting reminders, and more.

Meetin.gs

Meetin.gs is an app that helps you create, schedule, and manage meetings as a business owner or manager. It simplifies the meeting scheduling process by allowing you to integrate your calendar with its functionality and easily share that personal scheduling page as par at of an email tagline or website. You can access meeting information from your mobile device, respond to meeting requests, or get or make meeting updates.

The schedule supports Google apps, Google Calendar, Google Drive, Google Contacts, Outlook, Live People, and Office365. Additionally, it offers live communication tools like Skype, Microsoft Lync, Google Hangouts, and teleconferencing. It’s available as a monthly or yearly subscription.

NeedToMeet

NeedToMeet is a scheduling tool for collaborative meeting scheduling and management. This is a simple, yet highly effective, app for business owners and their teams. Features include simple scheduling, a custom URL to invite attendees, notifications and comments, and a dashboard view of all meetings. It works on multiple platforms, including iOS, Android, and the Web as well as with their Microsoft Outlook plug-in.

Even the standard free version of the schedule app is ad-free so there are no distractions. Two other versions of the schedule app come with more features and offer various pricing plans.

X.ai

x.ai is your personal virtual assistant for scheduling that leverages artificial intelligence to lighten your workload. It’s easy to use. It’s just a matter of CCing [email protected] on any email. Then, she does the rest to make sure a meeting time is coordinated and scheduled. She learns pretty much everything about you. This includes appointments, phone number, Skype username, and any information that a colleague or client might need to schedule time on your calendar.

The artificial intelligence component to this virtual assistant studies people’s natural speech patterns to reply in the most human ways possible. It’s free for up to five meetings per month. A fee-based version adds more features, a customizable signature, and unlimited meetings each month.

Fantastical

Fantastical is exclusive to Apple users and is another option for those who aren’t the biggest fans of the default Apple Calendar. The app can be used for free but is greatly restricted without an account subscription, but $4.99 a month isn’t a steep price to pay for calendar efficiency. Critics and users alike rave about Fantastical’s layout, giving it high ratings on its clean and user-friendly design.

One of its unique features is calendar sets, allowing you not only the ability to organize your daily schedule but a myriad of calendars of different types. For example, a business owner can create different calendars for their sales, customer service, and IT teams and add them to a calendar set focused on work. Another set can contain a specific calendar for each one of your kids including their individual events and commitments.

Yahoo Calendar

Yahoo Calendar is a blast from the past. While it has been outpaced by many other calendars as far as updates are concerned, it’s still a very serviceable program in the right hands. Being able to sync with Apple and Outlook calendars is a huge plus, helping you begin integrating right away. Something that sets it apart is the ability to work flawlessly with event sites such as Evite and Eventful, which allows you to more easily book events to attend and have them added automatically to your personal calendar.

Yahoo also excels with its to-do list feature, helping you plan out all the details of your day to accomplish all of your short-term goals. Additionally, for what it’s worth, a 100-year calendar allows you to plan as far in advance as you would ever need to.

Top Appointment Apps For Scheduling Your Business

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Table of Contents

Are appointment apps and calendar software a necessity? They are if you want to schedule and track appointments, accept online bookings from clients, and send appointment reminders automatically. The top appointment apps and calendar software programs are also useful in blocking off internal meeting times, organizing your schedule, and even accept deposits or prepayments. As a result you can save time while increasing revenue.

Here is our guide for what makes up an appointment app, why you should use an appointment app, and what to look for when you decide to add this tool to your business. We’ve also selected the top ten appointment app solutions for this year and into the future.

What is an Appointment App?

An appointment app is a convenient way for your clients or customers to schedule appointments. The application may also be referred to as online scheduling software or mobile booking software.

Many of today’s appointment apps go beyond just a basic scheduling portal. They now offer comprehensive business,  calendar, and time management capabilities that add efficiencies for your clients, team, and business as a whole.

Benefits of Using an Appointment App

There are many compelling reasons to add an appointment app to your business:

Around-the-Clock Scheduling

Rather than only be able to take appointments during business hours because you rely on staff to create the schedule, you can use an automated scheduling system that can make appointments at any hour and any hour. Customers may not always be able to reach you during business hours. Or, they may prefer to make an appointment without having to call and then be placed on hold.

With 24/7 scheduling through an appointment app, your customers and prospects can schedule their appointment when it’s convenient for them. Doing so can help you attract and retain more customers.

An Enhanced Experience

The traditional appointments process can take a lot of time, with multiple back and forth communications about the best day and time. Even then, the appointment may not be set and require more time to reschedule. It can start to feel like a real hassle for your customer.

With an appointment app, your customers have access to a simple scheduling process where they can see the available time slots and reserve a time that fits their needs. They can also get reminders or use the system again to easily reschedule the appointment.

Increased Search Visibility

As a service business, attracting local customers may be your top priority. It’s important to have a strong online presence and appear in front of prospects on their search queries. Appointment apps can help you do that by integrating with search engines through Google Search and Maps so you appear when those customers look for your service..

More Business Insights

Appointment apps often include data analytics tools so you can learn more about your audience, such as your most popular service or the busiest days and times each week for your business. You can then take this data and make better business decisions about when to schedule employees, types of promotions, and more. A physical appointment book will never be able to reveal such business insights.

Time and Cost Savings

Removing a legacy appointment system that uses paper processes and consumes significant amounts of time can be a real savings for a small business. An appointment app eliminates paper costs and reduces manual processes, saving both time and money. Those savings can be applied to other parts of your business, allowing you to focus more on service as well as use the extra money to grow your enterprise.

Less Risk of Human Error

Humans make mistakes. For example, when scheduling an appointment, one of your employees might have transposed the numbers in a phone number or they added the customer to the wrong time slot. Multiple people could be using the same appointment book and double-booked in a time slot. Those human errors create dissatisfied customers.

An appointment app reduces those human errors by automating the scheduling process. The customer puts their information in while the app sends reminders and only schedules open time slots. Fewer human errors mean happier customers.

What to Look For in an Appointment App

Those benefits all lead to greater business success. The only problem is that there are hundreds, if not thousands, of appointment apps and calendar software to choose from. Here are some factors to consider when you researching the ideal appointment app for your business:

Ease of Use

It’s important to have an appointment app that your customers can immediately feel comfortable using. It’s got to be simple and convenient, including a clear process for scheduling an appointment with the fewest amounts of clicks and screens to navigate.

Booking and Attendance Features

The appointment app solution should include features designed to ensure that customers compete the booking process and actually show up for their appointment. Look for features like rescheduling, appointment confirmations and reminders, and waitlists.

Marketing Tools

The appointment app should also be able to help you get the most out of your marketing efforts. Features that can help you do this include a shareable booking link, search engine booking tools, and social media booking buttons.

Staff Capabilities

Along with customer service and marketing, you also want an appointment app that can help oversee your team. It helps to have an appointment app that can support multiple users so other team members can see or change anything in the app as well as plan the employee schedule for the week or month.

Payments

Although it is not a must, being able to integrate payment processing with your appointment app adds a new level to your customer experience and further reduces the labor required for your service business. It is especially beneficial for those businesses that take deposits at the time of booking, often used for late fees, cancellations, and/or “no-shows.”

Overview of Best Appointment Apps

Although our list of appointment apps may not include all these factors in every solution, you can’t go wrong with the following 10 solutions for 2020 and beyond. Here are the top ten appointment apps we selected and why each one stands out as an ideal tool for your business.

  1. Appointment: Appointment app with longest track record of success
  2. Calendar: Appointment app with powerful technology like machine learning for intuitive assistance
  3. 10to8: Appointment app with integrated payment processing
  4. VueMinder: Appointment app made for Windows users
  5. Setmore: Appointment app with a live call answering service
  6. Grapple: Appointment app for scheduling meetings
  7. Calendarwiz: Appointment app for sharing schedules with groups, teams, and clients
  8. Evie: Appointment app that automates your entire meeting schedule and calendar management process
  9. Square Appointments: Appointment app that embeds social channels in your scheduling process
  10. Bookeo: Appointment app with text notifications

Now, dive in deeper to each of our top appointment apps for 2020 and beyond.

The Best Appointment Apps for 2020 and Beyond

1. Appointment

Appointment

Considering that Appointment.com has been providing online appointment scheduling since 1999, you’d be hard-pressed to find a company with more experience in this area. What makes Appointment.com continue to stand out among other leading online appointment scheduling software is that the company continually evolves to meet their modern user’s needs.

Appointment.com comes packed with features like allowing customers to book an appointment with you 24/7 — even if you don’t have a website. Customers can also cancel or reschedule an appointment on their own. If you have several locations, employees, or services that’s not a problem either since Appointment.com handles these multiple options for you.

Additional features include the customers ability to pay through PayPal, allowing them to create gift certificates, and send out reminders via email or SMS. It also syncs with leading cloud-based calendaring solutions like Outlook, Google, and iCal.

If none of these features are right for your business, Appointment.com’s powerful API allows you to customize it to fit your specific needs.

Following a 30 day free trial Appointment.com offers plans starting at $29/month.

2. Calendar

Calendar

If you want to meet with a client or your team, scheduling events can be a time-consuming process. Calendar can be a major time-saving assist for you.

With Calendar you simply share your existing cloud-based calendar, such as Google Calendar or Outlook, via email or an embedded link on your website. Those persons trying to schedule with you can then see your availability and pick a date and time when you are both free. After they’ve chosen a time, the event is automatically added to everyone’s calendar.

Even better, Calendar harnesses the power of machine learning. This means that it can analyze your previous meeting data to make smart suggestions on where, when, and what type of meetings to schedule.

You can currently sign-up for Calendar for free.

3. 10to8

10to8

If you’re tired of no-shows, then you may want to look into 10to8.

This online appointment software sends automated confirmation emails and SMS to clients. It also sends them reminders and gives them the ability change or cancel the appointment. Because it syncs with Google Calendar and Outlook all new appointments or changes are automatically updated in your calendar. If there are any questions or concerns, there’s a helpful two-way calendar-integrated chat so that you and your clients can address them in real-time.

10to8 also accepts online payments through PayPal, Stripe, SagePay without additional charges. You can also coordinate between multiple staff, calendars, rooms and locations seamlessly.

10to8 offers a free plan if you book fewer than 100 customers per month. If you book more than that, monthly plans start at $9.6.

4. VueMinder

VueMinder

VueMinder is a calendar program specifically designed for Windows users. Unlike some of the other apps and software you can view your schedule directly on the Windows desktop background. However, it does sync with Google Calendar and Apple Calendar. This means you don’t have to completely switch to Outlook.

That’s just scratching the surface. With VueMinder you can schedule daily, weekly, monthly, or annual events and appointments. You can also define tasks and break large tasks into smaller sub-tasks. Other useful features include the ability to store contact information, color-code your calendar, and create customized popup reminders. VueMinder will also send reminders through SMS and email.

While you can download a free version, access to more of the robust features require you to purchase the software starting $49.95.

5. Setmore

Setmore

Setmore is the only online appointment scheduling calendar software that provides a built-in live call answering service. To ensure that appointments are kept it will then send out alerts and reminders. If an appointment must be rescheduled you can easily do so by using the software’s drag and drop feature where you just move the appointment to a new time slot.

What makes Setmore unique is that it integrates with Facebook, Instagram, Slack, WordPress, and Weebly. This gives your clients more opportunities to share your calendar with clients and team members. Thanks to Setmore’s mobile app, you can book, manage, and sync your calendar while on the go.

For those of you have have under 20 staff logins and calendars, Setmore is free. For larger businesses, plans start $25/month.

6. Grapple

grapple

One of the newer meeting schedulers on the market is Grapple Meetings. Through the app you can select various meeting times and then create a poll. Once you do a page is created where clients and team members can select the availability that works best for them.

Participants can then view what selection other individuals made. That may not sound important, but it makes scheduling and rescheduling for groups much more easier and efficient.

You can sign up for Grapple for free. Doing so gives you access to both it’s collaborative software and in-built meeting scheduler.

7. CalendarWiz

Calendarwiz

CalendarWiz is a customizable calendar that can be shared with groups, teams, or clients. Just simply create a single or recurring event and share it with invitees through email, your website or social channels like Facebook, Twitter, and LinkedIn. You can brand your calendar by changing the calendar colors to match your brand and adding your logo.

After an event has been created and shared, you can send an invite with a request to RSVP — you can also track who has accepted or declined the invite. Everyone will then receive automatic reminders and announcements to reduce no-shows.

CalendarWiz also lets you color code events, prevent double-booking with the self-service feature, and let your community suggest calendar events.

Following a 30 day free trial, plans start at $9/month.

8. Evie

Evie

Evie is an AI scheduling assistant that automates your entire meeting schedule and calendar management. How? Just Cc Evie whenever you mail attendees. Then ask Evie to help schedule a meeting or a call or to send out an invitation. That’s it. Evie handles the rest by finding an optimal time for everyone to meet based on everyone’s calendar.

Evie can then send out calendar invites and request meeting follow-ups automatically. More advanced features include the ability to include location information in emails, reschedule or cancel meetings, set meeting duration times based on your preferences.

If you schedule five meetings or less per month Evie is free. If you schedule more than five, you’ll have to choose a plan starting at $20/month.

9. Square Appointments

Square Appointments

With the free Square Appointments your customers can book an appointment with you 24/7 via a free online booking website. However, Square Appointments can also be embedded on your social channels like Facebook and Instagram. Because it syncs with your calendar, your availability will always be accurate and up-to-date.

You can also prevent no-shows by sending clients appointment reminders through email or SMS. You even have the option to charge a no-show fee. And, if the client must cancel or reschedule the client can do so on their own — meaning no more back-and-forth emails.

With Square, you can also accept payments remotely.

10. Bookeo

Bookeo

Bookeo can accept client bookings from your website and Facebook page anywhere, anytime. It then sends out automatic confirmation emails and email and text reminders. You can also receive email or text notifications when an appointment is cancelled or rescheduled.

Furthermore, Bookeo allows you to customize your calendar. You have the option to set business hours, appointment lengths, and color-code your various services.

Bookeo also lets you accept online payments and can be integrated with your existing marketing tools like Google Analytics and MailChimp.

You can try Bookeo for free for 30 days. After that, plans start at $14.95 per user/month.

The 10 Best Productivity Scheduling Apps

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There have always been plenty of ways to increase your productivity. The key here, is that the information about productivity is always changing. You can’t pick one productive way that fits you — and then never read another article or study about productivity. There will always be another app.

You can use hacks like the Pomodoro Technique, create a daily routine, and plan your entire day. You can even ditch bad habits, such as multitasking and having too many meetings. Just remember to always have eyes and ears to newer and faster processes and tools that will help you on your way.

How fast will you become — for now — a lot faster. Later, who knows –but, you will become more and more amazing.

Another effective way to be more productive is by “embracing” new things — including scheduling apps. These handy apps eliminate those back-and-forth communications when scheduling appointments, events, and even tasks. A quick app entry will make every part of your life quicker.

The problem — you may be thinking is that there are too many scheduling apps available on the market. This means that you may end-up spending too much time searching for a scheduling app that best suits your needs. To help narrow down your decision, here are the best productivity scheduling apps out there.

1. Calendar

Instead of playing phone tag or exchanging lengthy email threads, Calendar uses a smart scheduling link to essentially automate your scheduling. Simply send your availability via email or through an embedded link. The other party then picks the best date and time for them. After that — the event is added to everyone’s calendar. Literally three or four clicks. Boom! Done.

Even more promising is that Calendar uses machine learning to make suggestions for when, where and how your meetings can take place. Calendar also sends follow-ups to ensure that every attendee confirms the meeting.

You can even use the free Calendar app to help manage your team. This because the apps intelligently categorizes project meetings in order to determine the relationship between your plans and the people attending the meeting.

2. Plan

Plan is best described as a “one commander center” for all of your tools. That’s because it syncs with the tools that you and your team use on a daily basis. This includes your email, calendar, Salesforce, Zendesk, JIRA, and Github. Now you don’t have to toggle between tabs since all of this information can be viewed in one dashboard.

Additionally, with Plan you can see who’s exactly working on what and when it’s expected to be completed in real-time. As a result you and your team will never miss a meeting or deadline for a task or project.

Plan is free for one to two users — but you’ll have to select the $9/month plan if you have more than three users.

3. Any.do

Any.do stores all of your todos, lists, and reminders in one convenient location. The app also comes with a calendar so that you can plan out your day, week, or month. There’s also location based reminders and how you can share your tasks and calendar with others.

As if that weren’t enough Any.do also comes with Assistant. This feature automatically analyzes all of your tasks so that it can automatically do it for you. This means if you have recurring tasks, events, or meetings Any.do Assistant will take care of it for you on it’s on.

The app syncs across all devices and plans start at just $2.09/month.

4. Notion

Notion is another app that places all of your work in dashboard. This includes everything from your calendar, lists, todos, notes, Kanban board, and spreadsheets. Like Plan, this means you and your have team have everything needed to stay on the same page without switching between applications.

Notion integrates with Google apps, Slack, Twitter, Figma, and around 50 other popular apps. However, one of the coolest features is that the interface will fade away when you start typing. That means you won’t get distracted by notifications while working.

You can try Notion for free and it works across most devices. Later you can pick the plan you want, after trying it out.

5. Doodle

Doodle has been a favorite scheduling app for years. And there’s a good reason why. It’s one of the simplest ways to find the best availability for everyone to meet — it’s also kind of fun.

Simply suggest a date and location and then invite participants to vote in a poll. When the votes are in you can then select the most popular option. Since Doodle integrates with your Google or Facebook account events are automatically synced to everyone’s calendar — even if the don’t have Doodle account.

For individual users Doodle is free. However, for teams and more robust features like reminders, you’ll have to go with a Premium account starting at $39/year.

6. Accompany

You just scheduled an appointment with a high-profile individual. You obviously want to be prepared when meeting them. This involves beefing up your knowledge regarding their company or the latest news involving them, their organization, or industry.

Instead of searching for this information yourself you can let Accompany do the legwork for you.

Containing the profiles for over 250 million people, Accompany provides a rich calendar, executive briefings, and a curated news feed. This allows you to quickly view information like quarterly reviews and professional history so that you’re completely prepared for the meeting.

While Accompany is free, it’s only available through the App Store.

7. IFTTT

IFTTT is one of the best productivity tools around. That’s because you can essentially automate everything from controlling your smart devices to scheduling social media posts to muting your phone at bedtime. For example, whenever you publish a blog post on WordPress IFTTT will automatically post it to Facebook.

There are a ton of date and time triggers that can make you productive. This includes reminding your team to submit expense reports at the end of the month through Slack, receive SMS and calendar reminders, and saying when you’re busy/available with blink (1). The possibilities are endless.

8. Acuity Scheduling

If you’re in the service industry then you definitely want to check out Acuity Scheduling. It allows clients to book appointments online so that you no longer have to deal with those back-and-forth communications. Acuity also lets clients reschedule events on their own and even pay for your services through PayPal, Square, and Stripe.

When an appointment is booked Acuity will automatically add the appointment to your Google, Outlook, iCloud or Office 365 calendar.

If you’re working solo, Acuity is free. Plans start at $15/month. Acuity is also part of our top calendar apps for business owners.

9. Setmore

Setmore is another tool that lets customers book an self-book appointments with you in real-time. Because Setmore integrates with WordPress, Wix, Weebly, and Facebook there are a variety of ways for customers to book your services. Once an booked, you, your team, and the customers will receive SMS and email reminders to help lessen no-shows.

You can also use the Android or iOS app to create recurring events, book classes, and accept online payments. For larger businesses there’s even a live call answering service — but you’ll need the $89/month plan.

10. Sling

Finally, if you have team then you’ll want to use Sling. This app will schedule your team in a matter of minutes while also eliminating conflicts by receiving real-time updates on double-booking and time off request.

You can also use Sling track your team’s hours and export these timesheets for payroll. And, you can keep communicate more effectively with your team through group messages or creating a unique newsfeed for your team.

Sling is free if you’re just looking for a tool to schedule your team, for additional features you’ll have to select a paid plan which starts at $1.75 per user.

The 10 Best Calendar Apps (What You Should Look For)

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Online Appointment Software Says a Lot About Your Business

Perhaps the number one reason why we’re addicted to smartphones is that they contain our entire lives in the device. You can check-in with friends, family, and clients, while booking a flight, running your business, and listening to a podcast. Here’s what you should look for in the ten best calendar apps.

But, they’re always useful in organizing our lives. Especially when you have the following ten calendar apps.

1. Calendar

Tired of those back-and-forth emails when scheduling a meeting or appointment? If so, then Calendar has got you covered.

This handy app lets you share your availability with others through an embedded link or email. This way, they can find a date and time that works for them. Once they do, the event is added to everyone’s online calendars.

Calendar can also harness the power of machine learning. Machine learning means that it uses previous data to make smart scheduling suggestions, such as when, where, and what types of meetings you should schedule.

You can also easily create an event using natural language, while the map view gives you a glance at your upcoming schedule.

2. Fantastical 2

This iPhone app has often be cited as the best calendar app for the iPhone. That’s because it’s packed with features, such as:

  • Multiple views including a list view in portrait mode by either week or month or a landscape mode for a week “block” view.
  • Supports multiple languages, like English, French, German, Italian, Spanish, and Japanese.
  • Ability to create event using natural language.
  • Also, it works with the iPad and Apple Watch.
  • The addition of the view widget — replaces the stock iOS Calendar widget. With this extension, you get a snapshot of your day without opening the app.

You will have to purchase Fantastical 2 for $4.99.

3. Google Calendar

While this stock calendar comes preinstalled in every Android device, Apple users can download it as well. They probably should go ahead and do that.

With a free account, this powerful app will events and schedules from your Google account. If you used your Gmail address to book a flight, hotel room, or doctor’s appointment, the date and time would be added to the calendar. You’ll then receive a reminder through a push notification on your phone when the event approaches.

When creating events, you can color-code your calendar so that you can quickly identify the various types of activities you have scheduled.

4. Calendars 5

If you’re curious, this is the fifth version of Readdle’s Calendars app. That explains why it’s called Calendars 5. It also means that the developers had plenty of opportunities to make this iPhone app as high as possible.

Calendars 5 comes with features like several view options; list view, day view, week view, and month view, as well as an integrated task manager and ability to enter events using natural language. Additional features include being able to create custom alerts, recurring events, and sharing your tasks and activities with others.

5. Microsoft Calendar

For business owners, it’s tough to find a better suite of tools than Microsoft Office 365 — although Google is pretty much right at the top as well. That’s because this app combines your emails, calendar, and much more into one convenient location.

The calendar itself is loaded with functions like being able to import or export to other calendars and share your calendar with others. You can also personalize your calendar using add-ons, like getting a weather report, automating responses to invites, receiving reminders, and receiving an agenda in your email every morning.

6. Tiny Calendar

If you want a simple calendar app that’s available for either Android or iOS, then look no further. Tiny Calendar is a straightforward calendar app where you can view multiple layouts. You can create emails or push notification reminders, and make edits offline. You can even use your device’s GPS to add specific locations to events, and it syncs with other calendars, such as Google Calendar.

The free version should be enough if you need the basics. The paid version — which is $7 — comes with additional features like accepting and sending invites. It also exports other calendars and can create recurring events.

7. Jorte Calendar

Jorte isn’t just another calendar app. It’s also an organizer where you can take notes and manage tasks. It also integrates with Google Calendar, Evernote, and Microsoft Office to make your life run a bit smoother. And, it works for Android and iOS.

As for the calendar itself, it’s pretty solid. There are daily, weekly, or monthly views, the ability to create recurring events, and there are even countdown features that let you know how much time is remaining for a specific event.

For the more robust features, you’ll have to select the Jorte Premium option at $3 per month or $30 for the year.

8. SolCalendar

SolCalendar is known for being one of the most well-designed calendar apps on the market. Some people claim that it’s more of a life management tool than just your standard calendar app.

This app comes with a widget so that you receive a summary of your most important activities. There are stickers and emojis for marking select dates. You can also receive weather reports, share your calendar with others, and integrates with Google Tasks.

Best of all? It’s free for Android users to download.

9. TimeTree

Do you need an app to keep your family or team on the same page? Then download this free app for both Android and Apple users.

With TimeTree, you can share everything from work schedules to tasks to notes. This way, your team knows when you away on travel while your family knows when your flight arrives. It also ensures that every family or team member stays on-top of assigned tasks. You can also send reminders to others.

10. 24me

Finally, there’s this handy personal assistant that comes equipped with a calendar, to-do list, and notes. This way, you can automate everything from paying bills to wishing a happy friend’s birthday. It has reminders — like calling a client or scheduling appointments — by linking to your contacts. You can link to Facebook, TaskRabbit, and your bank account.

Put, if you want to stay on top of your bills, remember birthdays, schedule events, and manage your to-do list, this is the app for you.

The free app is available for Android and iOS.

Criteria for an Amazing Calendar App

What makes these apps considered the best? It’s because they fit the following criteria:

  • Can easily and quickly view appointments — preferably in a click or two.
  • Can easily add, edit, or search for appointments, like being able to use natural language.
  • Integrates with the apps you use daily, such as Calendar or Google Calendar.
  • It is compatible with all of the devices you use. For example, if you have all Apple products, then go with Fantastical 2. If you have a Samsung phone and iPad, then you’ll want an app that works on both Android and iOS.
  • Comes with a clean and contemporary design.
  • Integrates with your email — not a problem if using Calendar, Google Calendar or Microsoft Outlook.
  • Allows you to schedule an unlimited amount of appointments.
  • Has the features you need. If you work with a team, for example, then you need to be able to share your calendar with others. If not pre-installed, then look for an app that can be customized to meet your needs.

What criteria do you look for when choosing a calendar app?

The 10 Best Business Calendar Apps of 2020

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How to Optimize Your Appointments in 2021

No disrespect, but the days of hanging a calendar on the wall or placing one on your desk are probably over. You have a calendar with you 24/7 in your pocket thanks to your smartphone. It’s your smartphone and laptop where you can tap into the best business calendar apps. Now, we have the calendar apps of 2020 to keep us organized.

Unlike those old-school paper calendars, an online calendar allows you to access your calendar from multiple devices. Schedule meetings and appointments from anywhere, set-up reminders, create recurring events, block out time for specific events — all in your hand.

If there’s one catch, however, it’s that there are hundreds of online calendars and apps out there. So, which one should you rely-on? To be fair, the online calendar you’re using should already be pretty solid. Google Calendar, Microsoft Calendar, and Apple Calendar have been used by most people to organize and manage their lives successfully for some time. These may be already on your list of top calendar apps of 2020.

However, it seems like every day there’s some sort of new calendar tool launching. We decided to make your life easier and share with you the ten best calendar apps that are currently available. You can either switch over to a new calendar or use these apps to beef-up your existing online calendar.

Best Business Calendar Apps of 2020

We’ve put together a list of the ten best calendar apps of 2020:

  • Calendar for smart scheduling, calendar and productivity tool integration, meeting transcriptions, and analytics
  • Rooster for the ability to manage your calendar and to-do list simultaneously within one app
  • CloudCal for syncing with Google Calendar, Microsoft Exchange, Trello, Evernote, Eventbrite, and Meetup
  • Vantage Calendar for its clean interface and scrolling, visual calendar
  • Business Calendar 2 for its user-friendly dashboard and task organizer that syncs with Google Tasks 
  • Plan for its potential to improve organization and integration with your email, JIRA, Zendesk, Salesforce, and Github
  • TimeTree for sharing your calendar, tasks, and schedule with others
  • Fantastical 2 for its Apple compatibility, sync capability, natural language processing for smart scheduling
  • aCalendar for its customization features and automatic data import from Google Calendar and Facebook.
  • Trevor for its AI power to create smart scheduling and sharing

1. Calendar

Launched in 2017, Calendar solved one of the biggest headaches surrounding scheduling — it eliminated those back-and-forth emails.

By using a smart scheduling link, you can now share your calendar availability with others. When someone sees an open date that works for them, they chose the date, and it’s automatically added to everyone’s calendar.

The free app can also harness the power of machine learning so that it can make smart meeting suggestions based on your previous calendar date.

With Calendar, you can also quickly create events using natural language and a glimpse at your schedule with an innovative map view. It’s timezone friendly, categorizes projects, and has the ability to send invitation follow-ups — Calendar is ideal for teams.

2. Rooster

This app helps you stay on top of everything because you can manage both your calendar and to-do-list in one app. What makes this app unique is that it comes with a single-view design. That means you can just glance at both at the same exact time. With the QuickCal Keyboard, you can add appointments in just a couple of taps.

Another handy feature is the ability to prioritize your tasks by pinning your most important tasks at the top. You can also receive a summary of your schedule, share your calendar with others, and it works with Apple, Google, and Outlook Calendars, making it one of the best calendar apps of 2020.

3. CloudCal

CloudCal is an Android app that has been around for several years. But, it’s one of the few calendars that can unite all of your calendars in one convenient location, making it one of the top calendar apps of 2020. It syncs with Google Calendar, Microsoft Exchange, Trello, Evernote, Eventbrite, and Meetup. This makes organizing and scheduling your calendar a breeze.

The coolest feature offered by CloudCal is the ‘Magic Circles’ feature. This transforms days of the month into clock faces. This way you can see the hours when you’re busy and free with just a glance.

The app also allows you to customize your day, week, and month views, color-code your calendars, receive reminders and invite contacts to meetings through email.

4. Vantage Calendar

This app is equipped with a clean interface that provides a scrolling, visual calendar. This gives you a birds-eye view of your schedule. If you need more details, you can tap on an event to see more information.

Next to your events is your to-do-list. You can simply drag them over a date to make them appear there. To separate the various areas of your life you create “books.”

Vantage also lets you color-code your calendar, assign due dates to your todos, and iCloud, Google, Exchange, Facebook. You can only download Vantage on iTunes.

5. Business Calendar 2

Business Calendar has been a popular Android app for some time now. And, it’s easy to understand why. The app is user-friendly and was designed specifically with professionals in mind. As such, the app lets you navigate easily between month, week, or day ¾views. The task organizer syncs with Google Tasks, you can add event details with your voice, invite attendees to events, and create notifications for recurring events.

While you can download the app for free, you may want to purchase the Pro version to access all more of the robust features to get the most out of this tool that makes our list of top calendar apps of 2020.

6. Plan

This is a newer app that has a ton of potential since it can be used to organize your life.

With Plan, you can sync all of your tools. This means that instead of bouncing between a variety of apps, you can access your tools. You can use a calendar, email, JIRA, Zendesk, Salesforce, and Github in one platform. Plan states that this can save you and your team around 15 hours per week.

Speaking of teams, with Plan you can use its dashboard to see who’s responsible for certain tasks and when they’re doing it in realtime.

This calendar is optimal for one or two users — and you can use Plan for free. Larger teams will have to opt for the $9/month plan.

7. TimeTree

If you’re looking for an app that allows you to share your calendar, schedule, and tasks with your family or co-workers then TimeTree is arguably your best option.

With TimeTree everyone can put their schedules onto one shared calendar. You can then add and edit events or tasks so that everyone in on the same page. There’s also a communications section where you can add comments and attachments.

Perhaps the coolest feature is that you can share your schedule with anyone — even if they haven’t downloaded the app.

TimeTree offers support for Google, Apple Calendar, and Outlook Calendars. It can be downloaded for free at both the App Store and Google Play. You can also download the app directly to your desktop.

8. Fantastical 2

Fantastical 2 has long been a favorite among Apple users as one of the best calendar apps of 2020. It’s packed with features like the ability to sync schedules with others, create events and reminders quickly with natural language and time zone support, and alerts.

The app can also let you know when it’s time to leave for a meeting. There’s also support for Google, iCloud, Facebook, CalDAV, Exchanged, and iPhone calendar.

A lot of users really dig the “Dayticker” feature because it allows you to quickly see which days have been booked out and what’s available. Another popular feature is the “Today Widget” which allows you to access your schedule without having to open the app.

You can give Fantastical 2 a spin for free for 21 days.

9. aCalendar

Here’s another one of the most popular calendar apps of 2020 made for Android users that’s free to download.

With aCalendar, you can customize the calendar by changing the view or colors as you see fit. It transitions smoothly between day, week, and month view. And, you can use it to assign tasks, invite people to events, and create recurring events.

aCalendar also automatically imports all your data from Google Calendar and Facebook.

10. Trevor AI

Finally, we have one of the many AI chatbots that have been given a human name.

Trevor is pretty much a personal assistant that connects your calendar with your phone’s task list. Doing so can help you manage your time more efficiently. How? Because Trevor can find available time slots for you to complete these tasks automatically.

For example, let’s say that you need to pick up groceries or office supplies. You can tell Trevor what you need to buy and after analyzing your calendar Trevor can text you suggested times that would be best for you to run this errand. When you find a time that you like, text Trevor back and the app will schedule this task into your calendar.

Currently, the Trevor app only integrates with iOS Reminders and Todoist. But, more app integrations are expected to arrive soon.

Download Best Calendar Apps of 2020

Even better is that many of these best calendar apps of 2020 are free or low-cost. With more people working remotely than ever before, it even makes sense to see which best calendar apps of 2020 have team tier pricing to ensure everyone has access to these productivity tools.

 

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