In order for the company to achieve its goals, everyone from top to bottom must be productive. Additionally, productivity will motivate employees, increase morale, and promote a more positive work environment. All of these, by the way, is essential if you want you and your team to get excited about work following COVID.
As you know, you must become an effective leader to improve your team’s productivity. But, that’s often easier said than done. Thankfully, you can improve your leadership skills using the following strategies. In turn, this will pave the way for productivity.
1. Don’t be a boss.
Initially, this may sound like a contradiction. But, as Theodore Roosevelt once said, “People ask the difference between a leader and a boss. The leader leads, and the boss drives.” As it turns out, the Bull Moose was 100% right.
As Building Champions notes, the key differences between a boss and a leader are;
- Leaders focus on sustainable solutions, while bosses prefer quick fixes. Leaders show subordinates how and why to do things, while managers cultivate a micromanaged environment.
- Unlike bosses, leaders are more emotionally intelligent. In contrast to subject matter experts, leaders are emotionally and people-savvy. Great leaders are empathetic, but also very capable of controlling their emotions.
- Leaders manage people while bosses manage work. Leaders motivate people to achieve specific goals, while bosses control them. Influential leaders influence, inspire, and encourage others to make an organization successful.
- Unlike a boss, a leader is someone who listens and speaks. Subordinates are expected to listen and obey their bosses when they deliver orders. Regardless of the title of the individual, leaders listen to everyone’s opinions.
- Leaders encourage rather than criticize. Even though constructive criticism is healthy, excessive and constant criticism can be discouraging. An outstanding leader strikes the right balance between constructive criticism and rewarding employees when they excel.
- Leaders create more leaders, not just circles of power. It’s considered a form of competition by the boss to hog all the power and authority. Instead, through delegation, education, and providing the right resources, a leader creates other leaders.
2. Effective communicators.
Communication is one of the most crucial aspects of increasing productivity among your team. Overall, members of your team should feel comfortable talking to you about challenges they are facing. But, if you want this to happen, you need to provide ample time to meet with them. And, you also need to make sure that you actually listen to them without judgment.
If this is an area that needs work, encourage your team to speak up during meetings. You can also put them more at ease by informally chatting with them, like during lunch. Other suggestions you can practice would be;
- Make sure everyone is kept in the loop. Always keep the lines of communication open. Teams are more motivated when leaders are transparent and keep them informed.
- Listen with empathy. Communication is a two-way street. As such, you must listen attentively to your employees. The more you listen to their concerns and implement changes, the more you will display respect as well as improve productivity and work processes.
- Be careful about the medium you choose. Cooperation and healthy work culture will be enhanced with a suitable communication medium or tool. Examples include email, Slack, and Zoom.
3. Set the bar for productivity.
Leading by example is a simple and effective way to increase your team’s productivity. If you do this frequently, your team will eventually become more productive. For instance, if you want your team members to show up to team meetings on time, you must make it a point to arrive early.
By setting the bar for productivity, your employees will most likely follow suit. After all, leadership is about influencing others to be more efficient.
4. Grant ownership.
Ownership is a powerful business principle understood by the best leaders. The best way to give ownership to team members? Let them make their own decisions and hold them accountable for those decisions.
You can induce a sense of responsibility in your team members when they’re held accountable for their work. As a result, it becomes apparent to them that their decisions can directly impact the performance of everyone else.
There are several different ways to take ownership of a project. For example, one employee could be a project manager, while another focuses on research. Regardless of the exact responsibility, this builds their self-confidence. How? Because it shows that you trust them to get the job done on time.
5. Bring more humanity into the workplace.
“As a leader, you can be the one to ignite more humanity at work,” write Debbie Cohen and Kate Roeske-Zummer in Fast Company. “Take time to pause and reflect on how you may be contributing to a work environment where people are disengaged.”
“Your people are watching you all the time, taking cues from what you do and say,” they add. “What is your impact? Are you helping their work feel deeper and more connected? When you do, people will give more of themselves, and business wins.”
In other words, without humanity, your employees will continue to suffer a toxic burnout. But, thanks to the following five practices, you can successfully bring more humanity and productivity into the workplace.
- Creating safety. Having a sense of belonging allows individuals to feel safe, fully express themselves, and know what they have to offer.
- Working together. Establish and work towards achieving a common goal. Also, “be sure every team member feels heard and knows their contributions are valued,” they advise.
- Claiming values. Clarity and intentionality come from knowing what you stand for. It’s your job as a leader to help your employees learn about their values and to understand why they do what they do.
- Owning your impact. “When you take responsibility for your impact, it creates personal accountability; your words and your actions align,” add Cohen and Roeske-Zummer. In order to own your impact, you have to be personally responsible for the work you do and the culture you create.
- Daring not to know. Leaders who show they are human, vulnerable, and do not know all the answers, allow others to step up. The strength of an organization depends on not knowing. You can take charge by saying, “I don’t have the answer for that, what do you think?”
6. Encourage learning opportunities.
Companies offering extensive training have 218% higher income per employee than companies with no formal training, according to the Association for Talent Development (ATD). Moreover, these companies have 24% higher profit margins than those who haven’t invested as much in training.
As if that weren’t enough, employing training and development encourages engagement and retains your top talent. Whether if it’s paying for in-person/online classes, bringing in speakers, or attending workshops, everyone in your organization, including yourself, should be enhancing and learning new skills.
7. Offer incentives to increase productivity.
Research conducted by Genesis Associates in 2018 found that 85% of the employees surveyed felt highly motivated to perform their best when there was an incentive. Why? One reason is that when we feel appreciated, we’re encouraged to repeat the behaviors and habits that made us productive in the first place.
It is essential to consider the employee’s individual needs or preferences when deciding how to reward them. For example, some might prefer public recognition depending on your employees, while others would rather have privately expressed thanks. Besides simple words of appreciation, you can also consider the following incentives:
- A handwritten note. By sending them a handwritten note, you show your appreciation and that you care enough to take the time to thank them personally.
- Take them out to lunch. This is also an excellent way to get to them better. If they’re working remotely, you could have food delivered to their home.
- PTO. If you don’t wish to give your employees a bonus or raise, you can offer paid time off in lieu of vacation and sick days.
- Introducing a wellness program. You can reduce your company’s health insurance costs and sick days by implementing a workplace wellness program.
- Lazy Monday/Friday Coupons. Employees can use these coupons to arrive late on Monday mornings or leave early on Fridays.
8. Reduce phantom workload.
Introduced by Marilyn Paul, Ph. D., and David Peter Stroh, phantom workload “is the unintentional work created when people either take expedient but ineffective shortcuts or avoid taking on such as essential.”
Examples include complex tasks like:
- Clarifying mission, vision, and values
- Asking questions that challenge what is ambiguous or unrealistic
- Identifying and resolving conflicts
- Clarifying and streamlining decision-making processes
- Providing candid, constructive feedback
- Differentiating people with sanctions and rewards
- Launching innovative projects
- Making decisions that require disinvestment in programs or projects
“When not addressed, the phantom workload leads to a variety of consequences such as rework, unproductive meetings, organizational conflicts, and fractured relationships,” explains Deanna Ritchie in a previous Calendar article. In addition, it wastes time since we keep working on “the same problem over and over again.” Eventually, phantom workload “leads to greater stress and a further reluctance or inability to engage in difficult tasks.”
The good news? You can rescue phantom workload through tactics, such as;
- Setting a limited amount of realistic goals for you and your team.
- Changing your behavior by identifying why you want to change.
- Planning out your day and protecting your time.
- Asking others for help.
- Using rewards or inspirational resources like Ted Talks for motivation.
- Overcoming procrastination through mindfulness or working on the most challenging task first.
And “experiment with different time management and strategies,” Deanna suggests. “There will be some trial and error involved. But, it’s the only way that you’ll discover what works best for you.”
9. Give feedback on productivity.
Introducing a team feedback process is the final but most important item on the list. When employees aren’t aware they are being inefficient, then how can they improve their performance and overall productivity?
With that in mind, that’s why performance reviews and constructive feedback are essential and not a nuisance. It’s a proven way to guide employees in strengthening their weaknesses.
Additionally, don’t forget to ask them how you could help them improve after giving them the feedback. For example, maybe a little bit more guidance would be useful on specific tasks. Or perhaps that could use a little more creative freedom. And, to further encourage a culture of trust and open dialogue, ask them where you can improve to become a better leader.
