All posts by Kayla Sloan

5 Rules for Using Shared Work Space

By | Business Tips | No Comments
Not everyone can afford to have their own business office space in a separate building. But they may not have room in their homes or apartments for an office either. A solution to that problem is to use a shared work space with others. Many businesses have filled that need by offering shared work spaces. For a fee most include desks, chairs, good lighting, and internet connections. Some will even allow you to use their business address, phone number, and conference rooms in rental agreements. But working co-operatively with other people you don’t know isn’t always easy. Everyone has different personalities and quirks that can make a shared work environment uncomfortable. Nevertheless, you can prevent problems from arising if you follow some rules for using shared work space.

1. Work Quietly

One of the rules for using shared work space is to work quietly. It’s difficult to accomplish what you need to, especially on a deadline, if you can’t concentrate. Don’t talk excessively to others who are also trying to focus on their own work. A simple “hello” or nod of the head when they look your way is an acceptable greeting that’s less disruptive.

2. Clean Up After Yourself

Imagine this scenario. You walk into a shared work space with your computer, coffee cup, and a stack of papers. After setting everything on a table you set up your computer and prepare to start working. Picking up your paperwork you see that some mystery liquid has soaked several pages on the bottom of the stack. Yuk! When working in a shared space you need to be mindful of the sensitivities of the other people around you. Follow the golden rule of, “Do unto others as you would have them do unto you”. To put it another way, leave the area you work in as neat as it was when you got there. If you have any wrappers, paper cups, or other trash you should throw it away. Wipe up any messes or crumbs.

3. Stay within Your Own Space

Everyone’s approach to work is different. Some people like to spread out more and others just stack everything in one pile. The bottom line is that if you rent work space, don’t take up more than what you’ve paid for. Other people don’t like it when your stuff invades their working space. Keep your stuff on your side of the table.

4. Bring Your Own Supplies

Another rule for using shared work space is to bring your own supplies. It pays to think ahead. So each morning before work, think about what you will be doing throughout the day. Pack a small stapler, paperclips, pens, paper, or other supplies you may need to take with you. If you must borrow from others in your shared work space, thank them. Be courteous and return items in good condition as soon as possible.

5. Practice Good Hygiene

No one wants to work around others who smell bad. Make sure you are showered and fresh before you go to work in a shared work space. On the other hand, be mindful of the cologne you use. Try to keep it to a minimum because other people may be sensitive to strong scents. It isn’t easy to work elbow to elbow with other people when you’d rather have your own work space. However, it can be done without quarrel if you follow some easy rules for using shared work space.
Originally published here.

6 Tips for Successful Calendar Sharing

By | Scheduling | No Comments
Busy companies that employ large groups of people have their challenges. That’s probably why many of them are moving toward shared calendars among their staff. Sharing calendars affords plenty of advantages that make it desirable. For instance, you can more easily oversee staff, prepare for meetings, and manage your day. However, to be effective in a business setting there are 6 tips for successful calendar sharing you should use.

1. Block Time for Your Own Work

One of the first tips for successful calendar sharing is to block time for your own work. Of course, depending on the business this may not be needed. Then again, in a very hectic, meeting packed business environment it may be necessary. In fact, it could be the only way to ensure your own important projects get completed.

2. Stay Up To Date

Remaining current with your own scheduled events is important to successful calendar sharing. If you do not create an event in a shared calendar you run the risk of double scheduling something. For example, the best time to schedule another group meeting is at the end of the meeting you’re at. But if you don’t have your calendar up to date it will frustrate and disrespect others who do. Also, whenever possible, preschedule meetings and appointments that are recurring. This is an additional way to prevent scheduling something else over the top of routine meetings.

3. Eliminate General Entries

Successful calendar sharing is easier when you think about what other people in your workgroup will see. Using general entries such as “Appointment” should be avoided. From that entry it’s unclear whether it’s a personal appointment or a business appointment someone else made with you.

4. Let Others Know Your Scheduling Preferences

If you generally follow the same daily routine the odds are high that close colleagues have noticed. Be that as it may, it’s possible that they don’t know your scheduling preferences. Obviously some shared calendar apps allow certain preferences, such as time slots, to be preset. Nevertheless, if yours does not you might need to let others in your workgroup know your scheduling preferences.

5. Keep Private What Should Be Private

Certainly privacy could be an issue for successful calendar sharing. But many people merge work and personal calendars without issue. It’s commonplace for calendars to have settings that let you make some entries private and others shared. This can prevent co-workers from seeing personal information they do not need to know. However, not all calendars have the same capabilities. Therefore, you can permit everyone to see personal appointments, make entries vague, or not put them on work calendars.

6. Create Gaps Between Events

Most people dislike back to back meetings, but at times they are necessary. Whenever possible, though, try to create at least a small gap between events. As an example, if your workgroup is conducting hiring interviews, try to allow 15 minutes between them. This way if you run over on time you will still stay on track. It also allows others in your interview team to grab a quick drink, use the restroom, or make a call. Of course, effective and efficient business management is important to your career success. For the best shot at successful calendar sharing, try using these tips.
Originally published here.
Register Now & Get a 30 Day Trial Register Now