motivation Archives - Page 3 of 3 - Appointment - Online Appointment Scheduling Software

Motivation Secrets of Productive People

By | Time Management | No Comments
Make no mistake about it. Motivation will increase your productivity. “Motivation and productivity are twin concepts in organizational development,” wrote Kristina Dems for Bright Hub. “First, motivation works as the means toward attaining productivity as an end. Another point: Motivation is the best road to follow to reach productivity as a favorable effect. Lastly, motivation is the stimulus to trigger productivity as a response.” Think about how this effects you and effects your life. When you’re not feeling motivated, you’re not going to accomplish much. That’s because you don’t have the drive to get things done. And, to put it lightly, that sucks. Now you’re behind on your planned goals or a task, which means you’re going to get behind another and another. Eventually, everything starts to pile-up. With no end in sight, you become even less motivated. That’s why the most productive people employ the following motivation secrets to guarantee that they’re always ahead of the game.

1. When plans are made, they anticipate obstacles.

Peter Gollwitzer, a professor of psychology at New York University, in New York City, conducted a study in 2009 that compared two groups of women who wanted to be more active. The groups were both provided information on how to live a healthy lifestyle. However, the second group was also taught how to foresee obstacles by using if-then statements. For example, if they wanted to jog, but the weather is poor, then what will you do? The women would say, “if it’s snowing, then I’ll go to the gym and use the treadmill.” Suffice it to say, the second group fared far better. Gollwitzer concluded that those who plan for obstacles are more likely to follow through on projects. This is because they don’t have any excuses for completing the task at hand.

2. They “don’t break the chain.”

Years ago software developer Brad Isaac asked Jerry Seinfeld if he had any tips for a young comedian. Seinfeld told him that the only way to become a better comic was to create better jokes. And the only way to create better jokes was to write daily. But, that was just scratching the surface. Ultimately, the legendary comic unveiled his unique calendar system that kept him motivated every day. Jerry told Isaac to get a huge wall calendar “that has a whole year on one page and hang it on a prominent wall.” Then, go get a red magic maker. He told Isaac that for each day he writes to to put a big red X over that day. “After a few days you’ll have a chain. Just keep at it and the chain will grow longer every day. You’ll like seeing that chain, especially when you get a few weeks under your belt. Your only job next is to not break the chain.” “Don’t break the chain,” Seinfeld said again for emphasis. Isaac says that this “works because it isn’t the one-shot pushes that get us where we want to go, it is the consistent daily action that builds extraordinary outcomes.” And, those daily actions build habits.

3. Live life from their calendars.

According to The Busy Person’s Guide to the Done List, by Janet Choi and Walter Chen of iDoneThis:
  • 41 percent of to-do list items are never completed.
  • 50 percent of to-do list items are completed within a day, many within the first hour of being written down.
Why is this the case when so many people swear by to-do-lists? For starters, tasks on your to-do-lists are distinguished between those that only take a couple of minutes and those will last hours. Additionally, they emphasize the urgent instead of the important. And, they can add unnecessary stress. Because of these reasons, highly productive people don’t use to-dos. They live from their calendars instead. “Use a calendar and schedule your entire day into 15-minute blocks,” says Jordan Harbinger, co-founder of The Art of Charm. “It sounds like a pain, but this will set you up in the 95th percentile as far as organization goes.” “If it’s not on the calendar, it doesn’t get done. If it’s on the calendar, it gets done no matter what. Use this not just for appointments, but workouts, calls, email blocks, etc.”

4. They don’t multitask.

Despite the myths, multitasking doesn’t make you more productive. In fact, it slows you down. This is because your brain is switching tasks and focus, which means it takes you longer to complete tasks. In order to stay productive, you need to focus on thing at a time. Due’s Miranda Marquit uses the Pomodoro Technique to stay focused on one specific task at a time. This also boosts productivity since you’re dedicating your mental energy on one specific item. As a perk, since you’re giving this one task 110 percent, chances are that there will be fewer mistakes. This means you won’t have to back and fix your errors, you can just move onto to something else.

5. Not controlled by technology.

“I was a Division I college athlete, and I grew up with five brothers and two sisters. I’ve always been a competitor. [But] I’ve learned that productivity should not be a competitive sport. You’re never going to win,” Cathy Engelbert, CEO of Deloitte, tells Fast Company. “I am responsible for almost 80,000 people. I prioritize people over tasks. One Note allows me to put different tasks [involving] each of my executive-team members in a tab. That way when I talk to them, I can be more effective, because the five things I want to talk to them about [are right there].” “If I looked at email and Twitter and texts [during the day], I don’t think I would ever give my full attention to anything. You cannot be insightful if you’re deluged with information.” Engelbert adds, “We’re all drowning in data. We all need moments of recovery. For me, that includes not going right to my phone when I wake up in the morning. I got on a plane about six months ago, and I forgot my phone. For two days, I didn’t have my phone, and nobody died.” Her final words of advice? “Technology should help you do your job, not control your job.”

6. They use a notebook.

Richard Branson, Bill Gates, and Sheryl Sandberg all carry a notebook around. The reason? They rely on pen and paper to keep track of and remember all of their thoughts and ideas. “I can’t tell you where I’d be if I hadn’t had a pen on hand to write down my ideas as soon as they came to me,” Branson wrote in a blog post. “You think you’ll remember, but you won’t, and you’ll forfeit all the thoughts that flood you after you’ve freed your mind from remembering the initial spark,” adds Drew Hanson. For Sandberg, she uses a notebook as a kind of daily planner. She jots down her to-do lists. Once she’s accomplished those items, she rips the pages out of her notebook. It’s a simple way to stay motivated for staying on track.

7. They work backwards from the future.

Steve Jobs once asked, “If today was the last day of my life, would I want to do what I’m about to do today?” “If too many days passed by with the answer being ‘no,’ he’d adjust his lifestyle until he hit a consistent yes,” explains HubSpot’s Scott Tousley. “This forced Steve to define long-term goals and stay motivated.” This may sound drab, but the most productive people “think about the end of their lives,” which helps them define their legacy. With this in mind, they then “work backwards to achieve those goals.” “This touches on the psychological theories and models of motivation. If we’re driven by a purpose, we’re more likely to work extra hard,” says Tousley. But, how does starting with your purpose keep you productive and motivated? Starting with a purpose or “personal mission statement,” leads to the creation of long-term goals. Long-term goals lead to smaller goals, which create to-do-lists. So, if you want to productive like Steve Job, define your purpose first and everything else will fall into place.

8. They’re friends with time.

Really productive people, or RPPs as Marie Forleo calls them, are friends with time. In other words, “they don’t look at time as the enemy.” If you do, you’ll end-up always struggling with productivity and motivation. And, this makes sense. Whenever you could something the “enemy” it’s only going to end-up being a source of pain. Instead, make time your ally. You can start by ditching time-stealing habits like multitasking and procrastination. You can achieve by practicing:
  • Mindfulness. This will help you focus on one task at a time.
  • Acceptance. Concentrating only on what you can control.
  • Authenticity. This encourages self-management since it helps you decide what to do and when to do it.

9. They create theme days.

Want to know how Jack Dorsey juggles all of his obligations at Twitter and Square? He creates theme days. Here’s what Jack said about this in 2011:
“The way I found that works for me is I theme my days. On Monday, at both companies, I focus on management and running the company…Tuesday is focused on product. Wednesday is focused on marketing and communications and growth. Thursday is focused on developers and partnerships. Friday is focused on the company, the culture and recruiting. Saturday I take off, I hike. Sunday is reflection, feedback, strategy, and getting ready for the week.”
How has that schedule help Jack work eight hours at both companies? The first reason the schedule works is that it establishes a rhythm. You know what to expect every day because you’ve created a routine to keep you focused. Secondly, it challenges you to complete tasks on certain deadlines. If you record a podcast every Tuesday like John Lee Dumas, then you know that you have the podcast prepared by that day. Finally, it batches similar tasks together. This keeps you productive since it streamlines activity and eliminates distractions.

10. Bring optimism and fun back into the picture.

This may sound hokey, but research shows that the key to motivation is bringing optimism and fun. Ron Siegel, a psychology professor at Harvard University, explains: “Our modern brains are still wired up for the ancient evolutionary purpose of surviving in a dangerous environment. Over a million years or so, we developed specialized neural structures that selectively tuned in to danger signals. The prospect of getting attacked necessarily outranked all other neurological priorities.” And, unfortunately, we still go into that survival mode. Instead of thinking about the pleasurable and rewarding experience of conquering a task, we focus on anxiety and fear. For example, you just started a new business. You’re probably dwelling more on the fear of failure instead of the excitement of improving your community. The best way to overcome this? Create basic two-columned pros and cons list so you can notice that the joys outweigh any fears or anxieties. When you actually see the positive, you’ll get yourself out of the rut you’re headed into. As Rick Steves has written, “Be fanatically positive and militantly optimistic. If something is not to your liking, change your liking.”
Originally published here.

How to Motivate Yourself to Finish Big Tasks

By | Time Management | No Comments
How to Motivate Yourself to Finish Big Tasks

Is your to-do list so long it’s running off the table and down the hall? Having a to-do list and a schedule for tasks can be helpful, so long as you’re doing the work.

Often, we let our to-do list pile up as we procrastinate on certain things. Usually, it’s the toughest, big tasks that get passed over as we take care of the smaller easier things first.

The problem is that when it comes to working, those significant and sometimes mentally challenging can have a considerable effect on your business and lead you to make substantial progress. While being your own boss means you have individual freedoms and flexibility, it also means that you have to buckle down and motivate yourself to finish big tasks.

This can seem overwhelming at first, so consider using these tips to help you get started.

Set a Deadline

Deadlines can be extremely useful when trying to motivate yourself to finish big tasks. If you thrive on deadlines, you’ll feel motivated to get your assignment or project completed by the assigned time. It’s no longer good enough to have tasks on your list.

You need to fill in your calendar with projects and responsibilities by assigning a deadline. Even if you don’t thrive on deadlines, setting one will put some pressure on you to get it done.

Also, be sure to prioritize the deadlines you give yourself as a commitment. Too often, we don’t value the commitments we make to ourselves. Promising to do something for your business is just as important as a commitment that you make to someone else.

View your deadline as firm and just get started even if you don’t have much motivation. It will come.

Break It Up

If a task or project seems too big or overwhelming, break it up so you can complete it over time. This is what I do with very time-consuming projects. For months, I had told myself I was going to work on a project, but I just never got around to it.

I realized I was unintentionally dodging the work because it knew it would be time-consuming and I didn’t think I had the time. After deciding to break the task up, I was able to get it completed in a single weekend.

Start by determining how long it will take you to do the task. Then, break it up into chunks and fill in your calendar. For example, if you think something will take you five hours, break it up into three-time chunks on three separate days and get it done.

Who knows, you may even be able to complete the task quicker than anticipated.

Choose a Reward

Adults can still thrive with a rewards system. You probably had one at your last job, and you may even have one in your business today. In one of my previous jobs, we could earn bonuses if we accomplished certain things.

To motivate yourself to finish big tasks, choose a reward that you’ll obtain once you finish. It always doesn’t have to be a monetary reward.

You can reward yourself by taking an afternoon or morning off. Or, you can treat yourself to a nice meal or catch up with an old friend. When I was setting weight-loss goals for myself, I decided to reward myself with a professional massage when I hit a particular milestone.

Rewards give us something to look forward to once we put in the effort and hard work.

Change Up Your Environment

Sometimes, switching up where and how you can be exciting and motivating. If you usually are working from a desk at home, head to a coffee shop for a few hours, or an outdoor patio.

Surround yourself with other people who are working hard and are motivated. Motivation will rub off on you. I started going to a coworking space, and even though I don’t know most of the people in the office yet, the change of scenery helps me eliminate distractions and stay motivated.

Plus, since I work from home most of the time, I feel I do get too comfortable with my work setting and procrastinate on specific tasks. Working outside of the house for even a few days can help you motivate yourself to finish a big job and move on to the next thing.

Just Get Started

This is one of the simplest ways to jumpstart your motivation. Sometimes, we let our thoughts and mindset psyche use out of working on a project. Maybe we think it’s too hard, too boring, or will take too long.

In reality, those are just thoughts, and you never know until you get started and try. Commit to starting a task and working on it for at least 20-30 minutes. Stay focused during this time and ignore all distractions.

When time is up, you’ll likely have more focus on the project and be willing to continue working on it. Even if you aren’t, you’ll have made progress during the 20-30 minute time streak.

The thing is, once you get started, it’s not too hard to keep going and finish up. You’ll often transition to a state of intense focus, and even if it’s not for long, you’ll get closer to finishing the big project nonetheless. Also, if getting started means doing 10-15 minutes of research and outlining, it’s better than nothing and will push you forward in the right direction.

Register Now & Get a 30 Day Trial Register Now